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# Absent Attendances Report

# Absent Attendances Report

### Where can you find this report?

The **Absent Attendances** report can be located on your reports screen.

1. Select the **Reports screen** from the left hand menu
2. Under the **Bookings** section select the **Absent Attendances** report.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_l9vzs6.png)

### When would I use this report?

The absent attendances report enables you to view details of all **absent** attendances for children and their details within the service. This report is able to be exported and refined to suit the service's needs and display desired details. 

The report will display all **active** and **inactive** children within your service, as well as their basic information loaded into their child profiles, and includes a unique identifier to allow you to cross-reference across multiple reports.

### What will this report show?

This report will display:

| Column | Heading | Description |
| ---- |
| A | Child | Displays the first and last name of the child |
| B | Booking Date | Displays the **date** for the recorded absence for the child |
| C | Days | Displays the **day** of the week for the recorded absence for the child |
| D | Family | Displays the name of the Family the child is linked to. |
| E | Payment Account | Displays the name of the payment account the child is linked to. |
| F | Booking Type | Displays the type of booking for the recorded absence eg. **repeat weekly, repeat fortnightly, casual** for the child. |
| G | Rooms | Displays the rooms for the recorded absence for the child. |
| H | Sessions | Displays the name of the session for the recorded absence for the child. |
| I | Session Time | Displays the times connected to the session for the recorded absence for the child. |
| J | Booking Time | Displays the times connected to the session/booking for the recorded absence for the child. |
| K | Fees | Displays the **price** of the session for the recorded absence for the child. |
| L | Discount Amount | Displays the dollar value if there was a **discount** applied for the recorded absence for the child. |
| M | Subsidy Name | Displays the subsidy name for the recorded absence for the child. |
| N | Subsidy Amount | Displays the dollar value if there was a **subsidy discount** applied for the recorded absence for the child. |
| O | Aboriginal Status | Displays the aboriginal/torres strait islander status the child for the recorded absence. |
| P | Absence | Displays the **Y** indicator for the child for the recorded absence. |
| Q | Absence Reason | Displays the absence reason if recorded for the child eg. **Child ill**. |
| R | Attachments | Displays the **False** indicator if there is no supporting document or **True** if there has been a supporting document uploaded for the absence. |
| S | Organisation | Displays the name of the organisation the child is linked to. |
| T | Provider | Displays the name of the provider the child is linked to. |
| U | Centre | Displays the name of the centre the child is linked to. |
| V | Organisation ID | Displays ID of the organisation the child is linked to. |
| W | Provider ID | Displays ID of the provider the child is linked to. |
| X | Centre ID | Displays the ID of the centre the child is linked to. |
| Y | Family ID | Displays the Family ID the child is linked to. |
| Z | Child ID | Displays the ID of the child. |
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_jfg777.png)

### How would I use this report?

The report can be exported out to **excel** or **csv** formats as well as **filtered**. 

###### Filtering the report

To refine the details listed,
1. Select the **reports option** icon
2. Select the **filter** icon from the drop-down
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_8hn9g9.png)

3. You will then be able to view the current refinements showing. Select the section you wish to refine and edit the selection. 
4. Once complete, select **apply**.
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_130y7s6.png)

###### Exporting the report

To export the report,

1. Select the **reports option** icon
2. Select the **export** icon from the drop-down
3. Select the report format either **excel** or ** csv**
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_2e13jb.png)


|| To view all Bookings reports see: [Help Page - Booking Reports](https://help.xap.rocks/en/article/help-page-booking-reports-1lgzsii/)