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# Adding a Miscellaneous Charge

# Adding a miscellaneous charge

**Miscellaneous Charges** allow you to add additional fees in Xap, such as for events, excursions, or other non-standard charges. 

Charges can be applied as either a one-time fee or a recurring charge, providing flexibility to suit your service's billing requirements.

| To assist you with creating a Miscellaneous charge see: [Payment & Billing settings: Adding or editing transaction categories](https://help.xap.rocks/en/article/payment-billing-settings-adding-or-editing-transaction-categories-mnnvd8/?bust=1788936584754)

###### Items: 
* [Adding a Misc. Charge](#3-adding-a-misc-charge)
* [Applying a once off Miscellaneous Charge to an Individual Payment Account](#3-applying-a-once-off-miscellaneous-charge-to-an-individual-payment-account)
* [Applying a once off Miscellaneous Charge to Bulk Payment Accounts](#3-applying-a-once-off-miscellaneous-charge-to-bulk-payment-accounts)
* [Applying a Recurring Miscellaneous Charge to Individual or Bulk Payment Accounts](#3-applying-a-recurring-miscellaneous-charge-to-individual-or-bulk-payment-accounts)
* [Applying a Charge to Individual or Bulk Children](#3-applying-a-charge-to-individual-or-bulk-children)


### Adding a Misc. Charge

1. Select the **Payments & Billing** screen from the left-hand menu
2. Select **Misc. Charges**
3. Select the green **+add** button
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_6ksh4t.png)


### Applying a once off Miscellaneous Charge to an Individual Payment Account
1. Select the **Centre name** if you are in enterprise mode (single Centre the name will automatically display)
2. Select **Payment Account**
3. Select the **Account** name from the drop-down
4. Set the **Charge Date**
5. Select the charge name e.g. **Admin Fee**
6. Adjust the charge **$** amount if applicable
7. Add a further **description** if applicable
8. Select **Never** for repeating
9. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_11rokyp.png)
### Applying a once off Miscellaneous Charge to Bulk Payment Accounts

1. Select the **Centre name** if you are in enterprise mode (single Centre the name will automatically display)
2. Select **Payment Account**
3. Select the **Account names** from the drop-down
4. Set the **Charge Date**
5. Select the charge name e.g. **Admin Fee**
6. Adjust the charge **$** amount if applicable
7. Add a further **description** if applicable
8. Select **Never** for repeating
9. Select **Save**
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1xtxqdm.png)

### Applying a Recurring Miscellaneous Charge to Individual or Bulk Payment Accounts

1. Select the **Centre name** if you are in enterprise mode (single Centre the name will automatically display)
2. Select **Payment Account**
3. Select the **Account name/s** from the drop-down
4. Set the **Charge Date**
5. Select the charge name e.g. **Admin Fee**
6. Adjust the charge **$** amount if applicable
7. Add a further **description** if applicable
8. Select **Repeat option**
* Daily
* Weekly
* Monthly
9. Set the **Frequency** e.g. **Every 1 month(s)** on **Day of the month** 
| Note if selecting **Monthly** it is recommended not to select a date greater than 28 as not all months have more than 28 days.
10. Select either
* Specific Date - Date to end the misc. charge from applying
* No. of Payments - Cease misc. charge after e.g. 10 times.
11. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1l8jv8k.png)

### Applying a Charge to Individual or Bulk Children

As per the above examples, the **Children** option, allows you to apply the charge at a **per child** level.
This may be for e.g. 
* Children who attend on a certain day/room for an incursion/excursion
* Children with specific **Tags** eg. Bus
* Centre merchandise per child

To apply the misc. charge per child:
1. Select the **Centre name** if you are in enterprise mode (single Centre the name will automatically display)
2. Select **Children**
3. Select the **Advance Search** (this will allow you to apply filters to select the required children)
4. Select the **Bookings from Date**
5. Set the **Bookings To Date**
6. Apply **Additional Filters** as required
7. Select **Search**
8. Selected children from the filters will display, adjust as required.
9. Set the **Charge Date**
10. Select the charge name e.g. **Excursion**
11. Adjust the charge **$** amount if applicable
12. Add a further **description** if applicable
13. Select **Repeat option (if applicable)**
* Never
* Daily
* Weekly
* Monthly
9. Set the **Frequency** e.g. **Every 1 month(s)** on **Day of the month** (if repeating)
| Note if selecting **Monthly** it is recommended not to select a date greater than 28 as not all months have more than 28 days.
10. Select either (if repeating)
* Specific Date - Date to end the misc. charge from applying
* No. of Payments - Cease misc. charge after e.g. 10 times.
11. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1pujlwd.png)


|| For more information, please browse our support documents or alternatively contact our support team.