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# Applying Fee & Gap Discounts

# Applying Fee & Gap Discounts

The Department of Education outlines specific rules for managing third-party payments—contributions made by entities other than families—to help cover early childhood education and care (ECEC) fees. 
These rules ensure compliance with Family Assistance Law and maintain the integrity of the Child Care Subsidy (CCS) system.

|| Find out more about here: [Reporting Third-Party Payments](https://www.education.gov.au/early-childhood/providers/howto/manage-payments-fees/third-party-payments) [Managing other third-party payments & discounts.](https://www.education.gov.au/early-childhood/providers/howto/manage-payments-fees/third-party-payments-discounts/other-discounts)

### Examples of Directly applying Discounts
* [Applying a Direct Gap Discount - Amount/Percentage](#3-applying-a-gap-discount-amountpercentage)
* [Applying a Direct Gap Discount - by Rule](#3-applying-a-gap-discount-by-rule)
* [Applying a Fee Discount - by Code](#3-applying-a-fee-discount-by-code)
* [Applying a Fee Discount - by Rule](#3-applying-a-fee-discount-by-code-by-rule)

### Gap & Fee Discounts can be applied Individually or In Bulk.

1. Select the **Bookings & Attendances** Screen from the left-hand menu.
2. Select the **Bookings** Tab
3. Select **Bulk Action**
4. Select **Apply Discounts** from the drop-down menu

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_128crxc.png)

### Applying a Gap Discount - Amount/Percentage

5. Select **Gap Discount**
6. Select **Amount/Percentage**
7. Select the **Discount** to be applied from the drop-down
| **Note only Gap discounts created via the Discounts Tab will be displayed**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1mxktdq.png)
8. Change the Discount amount if applicable 
| Note: It will be greyed out if it is a locked $ or % value, this will depend on the Discount selected and it's configuration.
9. Select Bookings **From** & **To** Date to apply the Discount to.
10. Select the **Booking status** to apply the Discount to.
| Note: This is the Booking status eg. Approved, Pending, Cancelled, Rejected not the attendance (marked) status.

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_dbjtur.png)

11. Apply **Filter** for either specific Children or Tag's, in this example we have chosen children with the **Tag Staff50%**
12. **Additional Filters** can be applied for specific session/s, rooms or days
13. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_rimrr3.png)

### Applying a Gap Discount - by Rule

**Repeat the steps 1-4 as per Gap Discount Amount/Percentage**

| Rules apply automatically whenever a booking is created or changed and meets the Rule conditions. You only need to manually apply a Discount by Rule if the child now meets the Rule, but their booking hasn’t changed. **Example:** A Rule applies a discount based on a Tag. If the child has just been given that Tag, the Discount won’t apply automatically because the booking didn’t change. In this case, you will need to manually apply the Direct Discount.

5. Select **Gap Discount**
6. Select **Rules**
7. Add Bookings From & To Dates
8. Select the **Rule Filter** e.g. Child Tag
9. Apply **Additional Filter** options if required
10. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_66nnkn.png)

###### Gap Discount on Bookings screen

The **Gap Discount** will appear against the selected Bookings.

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1ugwehx.png)

### Applying a Fee Discount - by Code

**Repeat the steps 1-4 as per Gap Discount**

In this example, we are adding a **Discount by Code**

5. Select **Fee Discount**
6. Select the options from **Rules**, **Amount/Percentage or by Code**
|| If selecting Amount/Percentage - choose the template from the drop-down as per Gap Fee, only Fee Discounts created via Discounts Tab will be displayed)
7. Select the **Discount** for (Amount/Percentage) or in this example add in the **Discount Code** and verify

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1monxaf.png)

8. Select Bookings **From** & **To** Date to apply the Discount to.
9. Select the **Booking status** to apply the Discount to.
| Note: This is the Booking status eg. Approved, Pending, Cancelled, rejected not the attendance (marked) status.

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_dbjtur.png)

11. Apply **Filter** for either specific Children or Tag's, in this example we have chosen children a specific child who is on holidays.
12. **Additional Filters** can be applied for specific session/s, rooms or days
13. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_z67uv7.png)


### Applying a Fee Discount - by Rule

| Rules apply automatically whenever a booking is created or changed and meets the Rule conditions. You only need to manually apply a Discount by Rule if the child now meets the Rule, but their booking hasn’t changed. **Example:** A Rule applies a discount based on a Tag. If the child has just been given that Tag, the Discount won’t apply automatically because the booking didn’t change. In this case, you will need to manually apply the Direct Discount.
**Repeat the steps 1-4 as per Gap Discount**

5. Select **Fee Discount**
6. Select **Rules**
7. Add Bookings From & To Dates
8. Select the **Rule Filter** e.g. Child Tag
9. Apply **Additional Filter** options if required
10. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_g0e581.png)

###### Fee Discount on Bookings screen

The **Fee Discount** will appear against the selected Bookings.

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_jxey6s.png)


**View Booking will display any applied Fee or Gap discounts applied per day.**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_17d8l9t.png)

| For more information regarding Discounts within Xap see: [Help Page - Managing Discounts within Xap](https://help.xap.rocks/en/article/help-page-managing-discounts-in-xap-1v0ej2s/)