> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.xap.rocks/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Attendance Trends Dashboard Report

# Attendance Trends Dashboard Report


### When would I use this report?

The **Attendance Trends Dashboard** provides you with a visually rich and interactive report designed to help with making informed staffing and rostering decisions. 
It displays short-term historical sign-in and sign-out times alongside staff-to-child ratios, enabling you to:

* **Monitor attendance patterns** over recent periods.
* **Compare actual ratios against required standards** for compliance and quality.
* **Identify trends** that can guide proactive adjustments to staffing and scheduling.

${vimeo}[Attendance Trends Dashboard Report](1148796975)


### How do I use the information on the report?

|| All reports are available via the Xap Analytics screen. For full details on managing and filtering reports via Xap Analytics see: [Xap Analytics screen overview.](https://help.xap.rocks/en/article/xap-analytics-1ei0c3r/)


The Attendance Trends Dashboard report is broken into 3 Tabs.
* Days - Daily Breakdown of Attendance data.
* Rooms - Room breakdown of Attendance data.
* Details - Per Child/Per Date breakdown of bookings

### Days Tab

The Days Tab provides a breakdown of Attendance data at a Daily level.

###### Section 1: Filters

| Heading | Description |
| ---- |
| Centre | Refine the Centre/s to view the data for. |
| Rooms | Refine the Room/s to view the data for. |
| Days | Refine the Day/s to view the data for. |
| Booking Date | Refine the Date Range to view the data for. |
###### Sections 2 - 4
| Section | Description |
| ---- |
| Attendances vs Absences | The Daily breakdown of Attendance data e.g. Total Places, Total Attendances, Total Absences & Vacancies. |
| Attendances by Time and Day | Graph breakdown of attendance Times to assist with staffing requirements. |
| Children in Attendance | Heat map display of child attendance times, Darker colours = Higher attendance, Lighter colours = Lower attendance. |
| Note: Hover over sections to display additional information.

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_fvkiur.png)

### Rooms Tab

The Rooms Tab provides a breakdown of Attendance data at a Room level. The information and Filters are the same as per the Days Tab.

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1nqociu.png)

### Details Tab

The Details Tab provides a further breakdown of Attendance data at a per child level. 

###### Section 1: Filters

| Heading | Description |
| ---- |
| Centre | Refine the Centre/s to view the data for. |
| Rooms | Refine the Room/s to view the data for. |
| Days | Refine the Day/s to view the data for. |
| Booking Date | Refine the Date Range to view the data for. |
| Attendance Status | Refine the attendance status e.g. Pending, Incomplete, Completed. |
| Family Status | Refine the Family status e.g. Active, Archived, Deleted, Inactive, On Waitlist |
| Child Status | Refine the Child status e.g. Active, Archived, Deleted, Inactive, On Waitlist |

###### Section 2 - Summary
| Section | Description |
| ---- |
| Children | Total number of children booked for the selected date range. |
| Bookings | Total number of bookings for the selected date range. |
| Rooms | Total number of rooms selected for the report date range. |
| Complete | Total number of completely marked attendances for the selected date range. |
| Incomplete | Total number of incomplete attendances for the selected date range. |
| Absences | Total percentage of absences vs bookings for the selected date range. |

###### Section Full Report

Important Columns to note:

| Section | Description |
| ---- |
| Absence | Booking marked as absences Y or N. |
| Signed in/Out | Arrival and Departure time of the child on the booked date. |
| Signed in/out by | Name of the person who signed the child in/out or absent on the booked date. |
| Booking Type | Displays the type of booking e.g. Fortnightly, Weekly or Casual |
| Fees | Total Daily Fee charged |
| Fee Discount | Displays if there is a Fee Discount applied on the booked date. |
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_hsxkaf.png)