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# Bookings & Attendance - Rolls Screen


# Managing the Rolls Screen
This article will allow you to view and manage your Service's roll information. 

### Overview
The rolls screen in the Xap Web portal allows you to see an overview of the roll information for children at your service across the selected week. 

### Viewing the Rolls screen
1. Select the **Bookings and Attendances** screen
2. Select the **Rolls** Tab on the top left-hand side

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1f5cwg2.png)

###### The Rolls screen will display:
1.  Filter by Centre
2. Filter by Week Start Date
3. Search
4. Today's attendance information

| Heading | Description |
| ---- |
| Pending | Total pending children booked for the current day but not signed in or absent |
| Signed In | Total number of children signed in for the current day |
| Signed Out | Total number of children signed out for the current day |
| Absent | Total number of children marked as Absent for the current day |

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_4qh6k2.png)
| Number | Description |
| ---- |
| 5 | CCS week identifier |
| 6 | Room name |
| 7 | Age Group of Room/Roll in months |
| 8 | Total weekly capacity of each room |
| 9 | Bookings per day / total room capacity |
| 10 | Total weekly capacity for the service |
| 11 | Total daily capacity for the service - includes in **red** indicating how many absences have been recorded |
| 12 | View roll by - Daily or Weekly view |
| 13 | Sort roll by - either Name or Age |
| 14 | Booking Status - Approved, Pending (casual or recurring booking pattern pending approval by service) |
| 15 | Sort roll by - sign in or sign out status |

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1gnrech.png)

### Rolls Screen Reports
To view the available reports on the Rolls screen.
1. Select the **Download icon**
The report options are:
| Report Name | Description |
| ---- |
| Weekly Schedule | Provides you with the weekly bookings for the selected child, service or room |
| Attendance Sheet | Provides you with the weekly bookings for the selected child, service or room |
| Health & Additional Needs | Provides you with children with flagged health and additional needs |
| Doctors Information | Provides you with doctor information for the selected room or service |
| Emergency Contacts | Provides you with the Emergency Contact details for the selected room or service |
| Guardian Consents | Provides you with the guardian authorisations for the selected room or service |
| Excursion Authorisation | Provides you with an Excursion Authorisation format for Guardians/Nominees to sign for compliance. |

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1ylwsx3.png)

### Marking Sessions from the Rolls screen
You are able to sign a child in/out or absent via the Rolls screen

1. Select the **Day and the Room**
|| Only the children for the selected Room and day will display
2. Select **Sign in** to sign the selected child into the Service
3. OR select Absent if the child is **Absent** for the selected day

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_enruwx.png)

|| To assist you further with this process you can view the Xap University Video here: [Managing the Rolls Screen](https://xap.fleeq.io/l/9qqlu0y2vy-p50z8vbwzb)