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# Bookings & Attendances - Session Subsidies Screen

# Bookings & Attendances - Session Subsidies Screen

This article will assist you with viewing CCSS Session report information.

### Overview

The Session Subsidy Screen allows you to view further session information that has been finalised from CCSS.

This screen provides you with the ability to search, filter & view subsidy entitlement from a central place. 
If you find certain information is not up to date, you can query CCSS and view updated information from the same screen.

### Viewing the Session Subsidies Screen.

To view the Screen:

1. Select the **Bookings & Attendances** screen
2. Select the **Session Subsidy** tab

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1sfa0dn.png)

### Session Subsidies Screen Overview

###### Quick Filter options
These options allow you to apply "Quick" Filter options including:
* **Search** - Search on the name of a particular Child or Account
* **Centres** - If you are in Enterprise (Multi-Centre) View you can select particular Centre/s from the drop-down
* **Session Report Start Date** - Filter the Start Date to view session reports from
* **Session Report End Date** - Set the End Date to view session reports from


![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1fqf36x.png)

###### Advanced Filters
This option allows you to further refine your Session Subsidies screen.

1. Select the **Filter** Icon


![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_s606nq.png)

2. **Search** - Search on the name of a particular Child or Account
3. ** Status** - Refine your Session status view:
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_8jjydl.png)
4. **Centres** - If you are in Enterprise (Multi-Centre) View you can select particular Centre/s from the drop-down
5. **Care Type/Service** - If you are in Enterprise (Multi-Centre) View you can select particular Care types for your Organisation from the drop-down
6. **Session Report Start Date** - Filter the Start Date to view session reports from
7. **Session Report End Date** - Set the End Date to view session reports from
8. **Total Amount Charged** - Filter the Min/Max Total Booking Charges
9. **Total Rebate** - Filter the Min/Max Total CCS/ACCS Rebate Payments
10. **No. of Session Counts** - Filter the Amount of Sessions per week to report for
11. **Update Search** - Applies the selected Filters


![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1wdwjes.png)

### Session Subsidies Main Screen Overview

1. **Weekending** - Displays the Sunday Date the Session was submitted for
2. **Child name** - Displays the name of the Child and CCSS Enrolment ID
3. **Payment Account** - CCS Claimant
4. **Init Submission Date** - Displays the Date the Session was Initially submitted to CCSS for processing
5. **Status** - Current Status of the Sessions with CCSS
6. **Total Fee** - Displays the Total Fee that has been charged for all sessions for that child/for that week
7. **Entl Amt** - Displays the Total $ amount of CCS/ACCS received
8. **Pymt** - If selected will display the payment advise information for the selected Child/Week
9. **SC** - Displays total days of attendance for each week
10. **Abs** - Displays Total amount of Absences paid
11. **Total Hrs** - Displays the Total amount of paid CCS hours
12. **Sub Hrs** - Displays the Total Amount of Subsidised hours
13. **Pre Hrs** - Displays Total Amount of Preschool hours
14. **Error** - Displays any CCS Session Errors
15. **Centre** - Displays the names of the Centres the sessions were submitted for

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_nrmbm.png)

### Viewing Individual Session Information

To view further details of a selected session:
Select the drop down arrow next to the session. This will provide you a more details overview of the submitted session.
1. **Date** - Each of the Dates the child attended for the selected week
2. **Session Times** - Displays the Fee Start & End Times
3. **Total Hrs** - Displays the Total Hours for each day
4. **Total Fee** - Displays the Total Booking Charge per day
5. **Hrly Charge** - Displays the Hourly Fee breakdown
6. **Is Abs?** - Displays if an attendance was marked as Absent
7. **Processed Date Time** - Display the session submission Date/Time
8. **CCS Type** - Displays if the session was CCS or ACCS
9. **Amount** - Displays the CCS/ACCS Rebate amount paid
10. **Subs Hrs** - Displays the amount of hours paid
11. **Recipient** - Displays if the Recipient was *Service** or *Individual** (paid to the Family)
12.  **Event ID** - Displays the corresponding Event ID where absences were paid after notice of event was submitted 
eg. 
* Temporary Centre due to Natural Disaster - Local Emergencies
* Ministers Rules - for example Special Purpose Absences (COVID)
| To assist you further with Event ID's see: [CCSS - Notifiable Events](https://help.xap.rocks/en/article/ccss-notifiable-events-v28wtv/?bust=1652252774845)
13. **Reason** - Displays any reason CCS/ACCS wasn't paid

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_l9nun0.png)

### Viewing Payment details
You can view the payment details for a selected week by:
1. Select the **Payment** icon

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_zjyu22.png)

###### The CCS Payment List screen will display the below information
2. Total Weekly Entitlement paid
3. Total Received Payment amount
4. Payment Date
5. Clearing Document number
6. Amount - Dollar amount of CCS paid
7. Is Settled 
* Will display **YES**if the CCS payment settled onto the Family Account
* Will display **NO** if the CCS payment has not been settled onto the Family Account

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_14ynfb0.png)

### Reverse CCS Estimation

This option allows you to reverse the CCS estimation, if the CCS is estimated at the time of booking fee estimation/invoice generation, but no CCS is paid once the session report/subsidies was processed. 

This option can be performed for individual session subsidy records where:

* Session Subsidy status is “Processed”
* Weekly Entitlement Amount is $0.00

To reverse the CCS Estimation:

1. Select the **3 Dot** icon next to the selected session/child
2. Select **Reverse CCS Estimation**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1btpdir.png)

### Querying a Session report

This option allows you to manually query a session report.

1. Select the **3 Dot** icon next to the selected session/child
2. Select **Query Session Subsidy**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_rg3r96.png)

3. Displays the Query By option - Enrolment or Last Updated Date
4. **Child** - Displays the name of the selected child
5. **Enrolment** - Displays the CCSS Enrolment ID
6. **Start Date** - Select the Start date to query sessions from
7. **End Date** - Select the End date to query sessions up to
8. **Query Session Subsidy** - Select to apply the selected query options.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1basee3.png)

### Bulk Action Options

The Bulk Action option allow you to:
* Bulk Export Session Subsidy screen information into a report format
* Bulk Query

### Session Subsidy Report

To export the report information.

1. Select **Bulk Action**
2. Select **Export to Excel**
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_126biwo.png)

3. **Centre(s)** - Select the Centre/s if you are in Enterprise/Multi-Centre view
4. **Session Report Start Date** - Filter the Start Date to view session reports from.
5. **Session Report End Date** - Set the End Date to view session reports from.
6. ** Status** - Select your Session statuses.
7. **Care Type/Service** - If you are in Enterprise (Multi-Centre) View you can select particular Care types for your Organisation from the drop-down
8. **Child** - Select the name/s of a particular Child/ren to include on the report.
9. **Enrolment** - Select the Enrolment ID of the selected Child (Only required if Individual child is selected)
10. **Session Counts** - Select the Amount of Sessions per week to report for.
11. **Amount Charged** - Select the Min/Max Total Booking Charges
12. **Total Rebate** - Select the Min/Max Total CCS/ACCS Rebate Payments
13. Select **Export**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_8hrheb.png)

|| For further information on the report see: [CCSS Session Subsidy Report](https://help.xap.rocks/en/article/ccss-session-subsidy-report-hzz51p/?bust=1652065821817)

### Bulk Query Session Subsidies

1. Select **Bulk Action**
2. Select **Query Session Subsidies**
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_mpki2d.png)

3. **Centre* - Select the Centre name if you are in Enterprise (Multi-centre) view.
4. **Care Type/Service** - Select the Care type if the Centre has more than 1.
5. **Query By** - Select your Query by option.
6. **Start Date** - Select the Start Date to query session reports from.
7. **End Date** - Select the End Date to query session reports up to.
8. Select **Query Session Subsidies**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1kgzml5.png)

|| To assist you further with managing Sessions see:  [Help Page - CCS Sessions Guides & Videos](https://help.xap.rocks/en/article/help-page-ccs-sessions-guides-videos-1ezra7h/?bust=1651457616918)