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# Connect App - Creating a Head Count

# Connect App - Creating a Head Count

This article will assist you with the process of creating a Head Count using the Xap Connect App.

### Overview

The Connect App allows you to create Head Counts and Activities as an Educator. These Head Counts will then be visible in the main XAP program for reporting purposes.

### Creating a Head Count

To create the head count:

1. Log into the **Connect App** using your email address and password

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_fu48r2.png)

2. From the Dashboard screen select the **New Activity** icon

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1dy41e.png)

3. Select the option of **Head Count**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_13nusxn.png)

4. Select the **Circle** option on the top left-hand side
5. Select the **names of the child/ren** to be included on this head count
6. Select **Done** on the top right-hand side
| Note: Filters can be used to refine the listed children eg. Rooms or Tags

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_144uwte.png)

7.  You can **view or adjust** the names of the children included on the head count if required
8. Complete any **custom fields** (if they have been created)
| To assist you with creating custom fields in a head count see: [Creating a Custom Activity & Fields](https://help.xap.rocks/en/article/how-to-create-custom-activities-1qvtik4/)
9. Select if the head count will be **only visible to staff** (recommended)
10. Select if you would like to make this a **Group Post** (recommended)

|| Note: **Visible to Staff** - Guardians unable to view, **Group Post** - Creates 1 report with all selected children included on the same head count

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_6s3yo.png)

11. Select **Post**

| Note: You can select Draft, if you are still working on the report.
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_lat3af.png)

### Viewing the Head Count via the Connect App

To view the Head Count that has been created:

1. Select the **View Activities** icon at the bottom of the screen

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1q954dq.png)

2. Select the **Published** option at the top of the screen. 
| Note: If the head count was set to **Draft** then it will be visible on the draft screen.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1rvwqdr.png)

3. Filters can be used to refine the head counts including:
* Date
* Room
* Children
* Educator

4. The published head count information will display including:
* Date
* Time
* Any custom fields that have been added
* Total number of children included in the head count
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_ygfrrm.png)

### Viewing the children included on the selected head count

To view the children included in the head count:

1. Select the **coloured letters** on the bottom left of the head count

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1ret3hl.png)

2. The included children will display
3. Select the back arrow to exit the screen
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_x3xrm7.png)


|| To assist you further with this process, you can view the Xap University - [How to create a Head Count via the Connect App](https://xap.fleeq.io/l/yj3ynhzj2q-3zsb30e99r) or the full video [Creating and Managing Head Counts via Xap Connect App](https://youtu.be/0ry_TF-Tfq8)