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# Editing/Removing a child from a Bus or Excursion List


# Editing/Removing a child from a Bus or Excursion List

**Bus & Excursion** Lists allow you to create a paper-based sign in and out option to manage your services drop-off and pick-up times for children at your service.
The Bus lists option isn't necessarily for actual bus trips, this can be walking excursions or walking children to or from school to your service.
The Bus list option allows you to capture the **transit** times, without having the children physically signed in or out of your Services care.

### Routes could include:

* Before School Care Service to School
* After School Care School to Service
* Home Pickup to Service
* Service to Home Drop-Off
* Walking Excursion to and from the Service
* Vacation care excursions

There are 2 options when creating the **Bus List**

1. Manual Add option
2. Auto- Add option

### Auto-Add to Bus list option

This option is recommended for OSHC Services, as it will automatically add or remove the children based on the **Session/Fee** they are linked to.
if:

* They are no longer booked in that room the route is linked to
* Under that session/fee linked to the Route
* Or their bookings have ended or changed
* A Casual Day is added
| Note: If a child is marked absent, they will display **Absent** on the Report.

You will only need to edit or remove children from a Route if it has been setup for **Manual Add**.
This is the option that allows you to select the children for the required days to link to the Route.

###### See below:
1. Manual Add option
2. Auto- Add option

|| To assist you further with the Route setup see: [Creating Bus Routes](https://help.xap.rocks/en/article/creating-bus-routes-wu2z0o/?bust=1642649466945)
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_pdopcw.png)

### Viewing the Bus & Excursion Lists

To view the Bus & Excursion Lists

1. Select the **Bookings & Attendances** Screen
2. Select the **Bus & Excursions List** Tab

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_d5qgua.png)

3. Select the **Buses** Tab

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1ondirv.png)

4. Select the **Route** the child is to be removed from
5. Select the **Date**
6. Select **Search**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_71ecmc.png)

### Editing the Days the child is booked onto the Route

Once the required Route and Date has been applied:
1. Select the **3 dot** menu next to the name of the child.
2. Select **Edit** from the drop down menu

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_xq61nu.png)

3. **Unselect** the days they are no longer to be on the Route or **Select** the new days to add the child to the route
4 Select **Save**
||| Note: This will change the history of the child's booking onto the Route. If you would like to keep the history and only make a change from a new Date, follow the step below to remove a child permanently from a route. You can then manually add them back onto the Route if they are changing Days.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1n4e144.png)

### Removing a child permanently from a Route

If the child is no longer to be booked onto the Route, you can end their booking in the Route.

Apply the same filters as Editing a Route, then once the required Route and Date has been applied:
1. Select the **3 dot** menu next to the name of the child.
2. Select **Edit** from the drop-down menu

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_xq61nu.png)

3. Add in the **End Date** they are no longer to be on the Route
4 Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_14ro15y.png)

###Changing a child's destination

A child's destination may change for example if they change schools, or locations within the same school eg. Prep to Grade 1.

To change the child's destination **without**changing their history:

1. From the Buses Tab, select the **3 dot**menu next to the name of the child.
2. Select **Edit** from the drop-down menu

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1l2rk7b.png)
3. Set the **End date** for the Sunday of the week they will no longer be dropped off/collected from that destination
4. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_64in2l.png)

The child will display as **No Destination** for the next Monday on the buses tab.

5. Select the name of the **Child**
6. Select **Bulk Action**
7. Select **Assign Destination**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_13z9642.png)

8. Set the **new Destination**
9. Select **Save**


![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_8mv853.png)


To assist you further with managing Bus & Excursion lists see: [Help Page - Bus & Excursions Lists](https://help.xap.rocks/en/article/help-page-bus-excursions-list-1twiizb/)