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# Fee Discount - Salary Sacrifice

# Fee Discount - Salary Sacrifice

From **7 July 2025**, reporting of non-prescribed provider discounts in session reports will be voluntary. This includes third party payments and provider discounts that reduce CCS entitlement, including:
* employer subsidies
* enrolment incentives.

You must deduct any third-party contributions from the total session fee before applying the family’s CCS percentage. Reporting third-party payments and discounts in session reports is optional unless they are prescribed discounts.

| To assist you further see: [How to manage other third-party payments and discounts](https://www.education.gov.au/early-childhood/providers/howto/manage-payments-fees/third-party-payments-discounts/other-discounts)

###### Scenario: A family salary sacrifices part of their fees

Your service charges **$100** for a session of care.
A family at your service has a CCS percentage of 85%. Normally, the family would receive $85 in CCS and pay a gap fee of $15 per session.

| Description | Amount |
| ---- |
| **Session/Fee Price** | $100 |
| **Family CCS (85%)** | $85 |
| **Gap fee** | $15 |

The family salary sacrifices $15 per day to their childcare fees through their employer.
You must deduct $15 from the original session fee before reporting. This is because salary sacrificing is not a prescribed third-party payment. The new session fee, which you must report, is $85.
The family’s CCS and gap fee will then be recalculated against the new session fee.
| Description | Amount |
| ---- |
| **Original session of care fee** | $100 |
| **Salary sacrifice amount** | $15 |
| **Correct fee to report** | $85 |
| **Family CCS (85%)** | $72.25 |
| **Gap fee** | $12.75 |

### Recommended Actions

1. Create the Fee Discount
2. Directly apply the Discount to the Child/ren

### Step 1: Create the Discount

Because families may choose different deduction amounts, it’s best to set up the discount as an Amount or Percentage. This gives you flexibility to apply it case by case as needed.

| Note: You may choose to apply a child tag, to indicate these children are receiving a salary sacrifice discount for your financial reporting. see: [Adding Tag's](https://help.xap.rocks/en/article/tags-applying-tags-1uz2cm8/?bust=1765326879171)

1. Within the **Settings** screen select the **Discount Setup** icon

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1127yls.png)
2. Select the green **+Add** button

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_v0aqpe.png)
3. Select the **Centre** name if you are in Enterprise mode
4. Add the **name** of the discount
| Note: You may choose to create this PER Family, so you may choose to add their name to the Discount to reflect this.
5. Select **Fee Discount**
6. Select the **Discount Category** from the drop-down menu **This is NOT Mandatory to select for a Fee Discount**
7. If** Employer Subsidy i**s selected add in the **Employer Name**
8. Add in the **description** (This will appear on your Family statements)
9. Choose **Amount/Percentage** application type
10. Set **Bookings from** date
11. **Set Discount Type** - **$** or **%** (in this example it will be a $ discount)
12. **Tick** if you would like to vary the amount or leave unticked to lock it in as a template for the set $ or % amount
13. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_u82emk.png)
### Step 2: Apply the Discount

1. Search on the Family Summary and select the **Bookings** Tab. 
2. Select **Bulk Action**
3. Select **Apply Discounts** from the drop-down menu
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1pz1bid.png)

4. Select **Fee Discount**
5. Select **Amount/Percentage**
6. Select the appropriate **discount template** from the drop-down menu
7. Adjust the amount if applicable, note** it will be greyed out if this is a locked % or $ template discount**
8. Select **Bookings From & To dates** for the discount to be applied
9. Select **Booking status** eg. Approved, Cancelled etc.
10. Select the child/ren names to apply the discount too
11. Apply **Additional Filters** as required
12. Select **Save**
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1xb46oc.png)

### Discount displayed against Bookings

###### Bookings Screen

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1sm8vvw.png)

###### Individual Booking

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1lzy8ph.png)

### Discount displayed against Statement

###### Statement Screen

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1qlc1ap.png)

###### Downloaded Statement 

###### Summary page

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1dzclx6.png)

###### Discount Breakdown page

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1yjnv2j.png)

|| To assist you further with managing discounts, see: [Help Page - Managing Discounts in Xap](https://help.xap.rocks/en/article/help-page-managing-discounts-in-xap-1v0ej2s/?bust=1765317775171).