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# Gap Discount - ECEC Educators/Cooks

# Gap Discount - ECEC Educators/Cooks

Providers can offer discounted rate for some employees e.g. Educators & Cooks, without reducing their CCS payments to the service.

|| Find out more about here [discounted care for early childhood workforce](https://www.education.gov.au/early-childhood/providers/workforce/support/discounted-care).

How the Gap Discount works:
* is a [prescribed discount](https://www.education.gov.au/early-childhood/providers/howto/manage-payments-fees/third-party-payments-discounts/prescribed-discounts)
* is applied after CCS calculation
* will not reduce a family’s CCS entitlement
* requires the employee to pay at least 5% of the gap fee.
${vimeo}[ECEC Educator /Cooks Discount](1132303207)


###### Scenario

Preeti is an Educator at your service and has 1 child attending **3** days a week.
Your daily fee is **$100.00** for an 8hr session, her CCS rate is **70%**.
Without the discount her Gap would be $**90** with the **50% discount** applied her Gap will be **$45.00**.

**Example calculation:**

| **Description** | **Amount** |
| Session of care fee x 3 days | $300.00 |
| Family CCS (70% of $300.00) | $210.00 |
| Gap Fee before Workforce Discount | $90.00 |
| Workforce Discount applied for 50% (of the $90.00 Gap) | $45.00 |
| **Family CCS after workforce Discount (70% of $300.00)** | **$210.00 no change** |
| **New Gap after Gap Discount** (70% of $300.00) | **$45.00** |

### Discount Options
| Type | Description |
| ---- |
| Amount/Percentage | Allows Discounts to be applied directly as required to specific bookings |
| Rules - Applied Weekly | Allows Discounts to be applied automatically |
| Rules - Discount applied Weekly with Period Limit | Allows a 'period total' discount limit for the "Discount by Weekly Gap" rule, so that weekly discounts can be applied to bookings without surpassing a predefined cap. |
| Rules - Applied Per Booking | Allows a Gap discount per booking, so that eligible bookings automatically receive the discount. |

### Actions
1. [Apply Tag's to children](https://help.xap.rocks/en/article/tags-applying-tags-1uz2cm8/)
2. [Create the Gap Discount](#3-creating-a-ecec-educatorcook-discount-prescribed)
3. [If selecting Rule based](#3-step-3-option-1-discount-by-rule-automatically-applied-to-bookings) - no action required
4. [If selecting Amount/Percentage](#3-step-3-option-2-discount-by-amountpercentage-directly-applied-to-bookings) - Directly apply to Bookings

${vimeo}[Creating an Educator Discount](1132303207)

### Step 1 - Apply Tag's to Children

It is recommended to apply Tag's to your eligible children who will receive the Educator discount.
This will allow you to apply Rule based discounts as required.
| Note: Tags will need to be added before the discount by rule is created to allow the automatic discount to be applied. If the Tags are added on after the discount is created, you will need to apply the Discount directly. see: [Applying a Discount](https://help.xap.rocks/en/article/applying-fee-gap-discounts-16um4cr/#3-applying-a-gap-discount)

### Step 2 - Create the ECEC Educator/Cook Discount (Prescribed)


1. Select the **Discount Setup** icon from the **Settings** menu
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_gc2hrk.png =1500x784)
2. Select the green **+Add** button

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_kfpdbm.png)
3. Select the **Centre** name
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_119l67x.png)
4. Add the **name** of the discount
5. Select **Gap Discount**
6. Select the **Discount Category** from the drop-down menu
* State/Territory payment for preschool child
* State/Territory payment for vulnerable or disadvantaged child
* State/Territory operated provider discount for preschool child
* Prescribed period of emergency
* **ECEC Educator or cook discount**
7. Add in the **description** (This will appear on your Family invoices & statements)
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1szb924.png)

### Step 3 - Option 1 - Discount by Rule (Automatically applied to bookings)
1. Select Rules
2. Set **Bookings from** date (note cannot be backdated)
3. Select **Discount Rule** - In this example selecting **Per Booking**
* **Applied Weekly** - Automatically applied weekly to current bookings
* **Applied Weekly with Period Limit** - Automatically applied weekly upto the capped amount (great option for State Funding exc. QLD Kindy)
* **Applied Per Booking** - Automatically applied weekly for any bookings for the child (will pick up and apply to casual bookings as well)
4. **Set Discount type - $** or **%** and add amount e.g. **50%**
5. Select **Save**
![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_s3c3vs.png)

### Step 3 Option 2 - Discount by Amount/Percentage (Directly applied to bookings)

1. Choose **Amount/Percentage** type
2. Set **Bookings from** date
3. **Set Discount type - $** or **%** and add amount e.g. **50%**
4. Select **Save**
|| **Option to lock the rate in or if ticked allow Users to change the % or $ discount up to the added amount, e.g. change to 35%**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1jd8jo1.png)
**Discounts screen will display the Type of Gap Discount & Category as well as how it will be applied.**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1c4fq69.png)


| For more information regarding Discounts within Xap see: [Help Page - Managing Discounts within Xap](https://help.xap.rocks/en/article/help-page-managing-discounts-in-xap-1v0ej2s/)