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# How To Manage Room Configuration

### How To Manage Room Configuration

The room configuration module lets you create the rooms (roll) for each service.
The room configurations also allows you to create settings such as:

* Staff to child ratios
* Age groups
* Select the session/s for each room 
* Set Daily Room capacities
* Set Room operational days

### Creating a Room 

1. Select the **Settings** screen from the left-hand menu
2. Select the **Room configuration** icon.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_m5in5j.png)

3. Select the **Green +**button to add a new room.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_140k1wm.png)

4. If you are in **Enterprise** (multi-centre) mode, select the **Centre** name from the drop-down
5. Room Name - Add in the Room name as you would like it to be displayed
6. **Age Group** (Months) - Add in the min & max age range for the Room in months
7. **Capacity** - Add in the standard Room capacity (licenced)
8. **Reserved** - Add in the reserved amount eg. 
* Room capacity is 24
* Reserved is 6
* Room will show **Full** at **18**
9. **Staff to Child Ratio - 1 Staff** - Add in how many children per 1 staff member
10. **Session(s)** - Select the required Session/s to be linked to this Room
11. **Capacity** - Add in the **Daily** capacity
12. **Status** - Set the Day/s to **Opened** or **Closed** as required for the room
13. Select **Add Room**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1yl32kz.png)


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### How To Edit An Existing Room

You may need to edit the room for **permanent** changes for example:
* Changing the Age Range
* Changing the Room name
* Changing the capacity or reserved details
|| **Note**: This will also change the historical room information on reports.

1.Select the three-dots to select additional options as seen in the image below: 
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/room-3_can86m.png)
**Step 2:** Select the edit option.
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/room-4_cacykd.png)
**Step 3:** Make the necessary changes and select save.
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/room-5_1d2zt0q.png)

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### How To Archive An Existing Room

**Step 1:** Click on the three-dot icon to select the archive option as seen in the image below:
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/room-6_t6x5tx.png)
**Step 2: ** Select one of the bookings options.
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/room-7_8s5mkh.png)
**Step 3: ** Select 'archive room'. 
![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/room-8_1isps1b.png)

|| For more information, please  browse through our support documents or alternatively contact our support team.