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# Manage changes to a recurring booking

# How to make changes to a recurring booking.

Recurring booking patterns (weekly or fortnightly) may need to be changed for a few different reasons:

1. [Extra day/s are being added permanently with existing room/sessions](#2-1-extra-days-are-being-added-permanently)
2. [Current days are changing permanently and/or fee/room is being updated](#2-2-current-days-are-changing-permanently-andor-room-or-fees-are-being-changed)
3. [Days are remaining the same, however the room or fee is changing for a period of time](#2-3-days-are-remaining-the-same-however-the-room-or-fee-is-changing-temporarily)

| Bookings can be managed via the Global Add button, the Family screen or via the Bookings and Attendance screen

## 1. Extra day/s are being added permanently

If additional day/s are being added eg: Current bookings are **Wednesday, Thursday** and the extra recurring day is adding a **Friday**.

1. Select the **Families** screen
2. Select the **Family** name
3. Select the **Bookings** Tab
4. Select the **Green +** button

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_nos05j.png)

5. The Add Bookings screen will appear

a) Select the **Name** of the child
b) Select the **Arrangement Type**
c) Select the options of **Repeat Weekly** or **Repeat Fortnightly**
d) Select the **Start date** of the Monday of the week that the new booking comes into effect
e) Booking changes:
* Select the **Additional** **day/s** only (select the plus if there is more than 1 additional recurring day being added) - ***Do not add any days that the booking pattern already includes***
* Select the **Room/Roll** name
* Select the **Session/Fee** 
| Note:  When the room is selected only the **Sessions** linked to that room will display. To assign a different session to a child than the standard linked to the room, select **Show all sessions**. This will now display all sessions for your Service.
f) Select the **+ add** button for additional days
| Note: The +add button will automatically add the next day from the first selected day and mirror the room/fee selected, drop the day down if a change is required
g) Select if there are any **Discount** options to be applied
h) Select if there are any **Preschool** or other subsidies to apply
i) Select the **Update the overlapping bookings and create missing bookings between the period** option under **Effect on existing bookings**
j) Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_15p06kn.png)

## 2. Current days are changing permanently and/or Room or Fees are being changed

As the recurring booking pattern is changing, you can add a new booking pattern and select the option to delete the future dated current bookings and create a new booking.
For example:
A. The child is currently attending **Wednesday, Thursday** and is changing to **Wednesday, Thursday, Friday**
B. The child is currently attending **5 days** a week and is changing to **3 days** a week
C. The **Days** are remaining the same, however the child is moving to the next r**oom/roll**.

**Repeat steps 1 - 4 as per example 1.**

5. The Add Bookings screen will appear

a) Select the **Name** of the child
b) Select the **Arrangement Type**
c) Select the options of **Repeat Weekly** or **Repeat Fortnightly**
d) Select the **Start date** of the Monday of the week that the new booking comes into effect
e) Select **ALL** the recurring **booked days**, **Room** name and **Session** by using the **+add** button. If the Room or Session is being changed, select the new room and session.
| Note: The +add button will automatically add the next day from the first selected day and mirror the room/fee selected, drop the day down if a change is required
f) Select if there are any **Discount** options to be applied
g) Select if there are any **Preschool **or other subsidies to apply
h) Select the **Delete all the existing permanent & casual bookings between the period** in the **Effect on existing bookings** section 

| This option will remove all previous bookings for the period and create them again. Make sure you have selected all days that the child is attending, not just the **new** days.
i) Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_149z9qe.png)

## 3. Day/s are remaining the same, however the room or fee is changing temporarily

| To assist you further with this query see: [Editing a Child's Bookin](https://help.xap.rocks/en/article/editing-a-childs-booking-1cj64k0/?bust=1724734220858)g

This may occur for a few reasons:

1. A child is transitioning rooms for a period so the room, session/fee is changing temporarily
2. Assigning a different session/fee for all children on a particular day eg. Early Finish Fee, Excursion/Incursion Fee
| Note: These changes can be managed either via the Bookings Tab for the family or for multiple children eg.  via the Bookings & Attendances screen > Bookings Tab**

1. Search for the **Child/ren** to update
2. Select the **Start Date** for when the bookings are changing from
3. Select the **End Date** the change is occurring up to
4. Select **Search** 
5. Select all the **Bookings**
6. Select **Bulk Action**
7. Select **Edit**

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1jmdmdp.png)


8. Select the **Room** the child is moving into (or leave as unchanged if only the Session/Fee is changing)
9. Select the **Session/Fee** the child is going to be charged with (or leave as unchanged if current fee is remaining)
10. **Preschool sessions** - Edit if required or leave as unchanged
11. Select **Save**
||| Note: This option will not update the CCS enrolment as it is not a permanent booking change. If this is a permanent booking change, cancel and create the new booking as per Scenario 1 or 2.

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1o2zrv.png)