> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.xap.rocks/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Medication & Incident Settings

# Medication & Incident Settings

This article will assist you with managing the settings for Medication & Incident reporting.

||| The Web Portal access for Families and Staff to view and manage Medication & Incident reporting  will be defaulted **ON**.

### Overview

###### The Medications & Incidents Screen allows you to:

* Note Medications that have been administered to the Children
* Record Guardian Authorisation signatures
* Send Notifications of administered medications to Guardians
* View Prior Medication forms
* Create Injury Incident/Traumas & Illness Records
* Record, Guardian, Staff & Witness signatures

### User Permissions

The 3 default User Roles will automatically have the settings selected. The default User Roles are:

* Organisation Admin
* Provider Admin
* Centre Admin

###### To assign the permission to Custom User Role Groups.

1. Select the **Settings** screen from the left hand menu.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_yr5q46.png)

2. Select the **Manage Roles** icon

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_ukt5vj.png)

3. Select the **3 dot** menu next to the User Role name
4. Select **Edit**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1fwh9kc.png)

Scroll to the bottom of the User Permissions.

### 3 new  User Permissions

| Note: There are read only and read & write permissions as well that can be selected.

1. **Guardian Portal Settings**

Allows the User to Manage the settings for the Guardian portal, this includes:

* Disabling/Enabling the Medication Screen from the Portal
* Disabling/Enabling the Incident Report Screen from the Portal

2. **Medication**

Allows the User to:

* Create and manage Medication requests.
* Authorise administered Medications.
* View Medications to be administered/that have been administered.


3. **Incident**

Allows the User to:

* Create and manage Incident Reports.
* View Incident Reports.

4. Select **Save**
Select Save once the required permissions have been selected for the User Role Group.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_176545n.png)

### Guardian Portal Settings

To manage the Guardian portal settings for Medication & Incidents.

||| This will be defaulted **ON** as a default for Families to view the Medication & Incidents screens via the Web Portal.

Within the Settings screen:

1. Select the **Guardian Portal Settings** Icon

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_gq881r.png)

If you are a multi-centre Organisation you can choose to manage this by:

2. Select **Edit** next to Guardian Portal Settings

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_ijspwm.png)

You can choose to manage these settings at:

* **Organisation Level** - Same settings for all Services linked to the Organisation
* **Provider Level** - Same settings for all Services linked to a Provider
* **Centre Level** - Settings enabled per Service

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1xhz8a4.png)

3. **Disable Medication Requests feature**

If this options is **NOT** Selected, the families will be able to:

* View the Medication Tab via the Web Portal.
* Send Medication requests to the Service.
* Authorise medications that have been administered to their child/ren by the Service.

4.** Disable Incident Records feature**

If this options is **NOT** Selected, the families will be able to:

* View the Incident Reports Tab via the Web Portal.
* View Incident Reports for their Child from the Service.
* Authorise completed Incident Reports that have been posted for their child/ren by the Service.

5. Select **Save** to save the new settings.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_vui7be.png)

|| To assist you further with managing Medication & Incidents see the [Help Page - Medication & Incidents](https://help.xap.rocks/en/article/help-page-medication-incident-reporting-v4udjv/?bust=1633901022739).