> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.xap.rocks/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Medications - Service Recording Medications

# Medications - Service Recording Medications

This article will assist you with viewing and recording medications for Children at your Service.


### Overview

###### The Medications & Incidents Screen allows you to:

* Note Medications that have been administered to the Children
* Record Guardian Authorisation signatures
* Send Notifications of administered medications to Guardians
* View Prior Medication forms
* Create Injury Incident/Traumas & Illness Records
* Record, Guardian, Staff & Witness signatures

### Recording a Medication to be Administered

1. Select the **Medication & Incident** Screen
2. Select the **Medications** Tab
3. Select the **Green + Add** button

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_ntmtmp.png)

4. If you are in Enterprise (Pink Banner) mode, select the **Service name**. If you are in Centre Mode your Service name will automatically be displayed.
5. Select the **name of the child** from the drop-down.
6. Select the **Medication Type**
* **Prescribed** - You will be prompted to upload a copy of the script (mandatory field)
* **Non-Prescribed** - eg. Panadol
7. If Prescribed upload the **attachment**
8. For both Prescribed and Non-Prescribed add in the **Medication name**
9. Add in the **Medication Expiry**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_zroe7d.png)

10. Add in the **Dosage** eg. 0.5ml
11. Add in **Mode of Medication**
* Inhalation (breathed in through mouth or nose) eg Asthma Puffer
* Injection (Injected into Vein)
* Nasal (given into the nose by Spray or Pump)
* Opthalmic (given into the eye by drops, gel or ointment)
12. Add in **Dosage Time**
13. **Add Dose Time**- This allows you to add in multiple times for the medication to be administered eg. 8:30am , 12:30pm, 4.30pm

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_bbrf4a.png)

14. Repeat options
**Never** - Select the Date the medication is to be administered

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_aty6js.png)

**Daily** - Will display as a required medication each day the child is booked to attend.

* Select the **Start and End Dates** for the period the medication is to be administered for.

| Note: This will only display as a required medication for the days the child is booked into attend the Service.


![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1y5cueb.png)

**Custom** - Allows you to select required Dates.
* Select **Add Date** to add in the required dates to administer the medication.


![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_10ob7d3.png)

###### Other Details

This section allows you to add in.

15. **Last Administered By**
16. Last Administered Date
17. **Notes**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_9bdrai.png)

18. **Guardian Authorisation**
This section allows you to add in:
* **Authorise Now** - Guardian is authorising and signing the Medication information at the time it's being created.

| Note: The **Send Notification to Guardian** can be selected if you would like to send the notification for future reference.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_sb4vfg.png)

* **Request Authorisation**

Select the **Authoriser** - Guardians linked to child. They will then be able to Authorise the Medication via the WEB Portal for Guardians & Cares and also via the Smile APP.
| Note: Once the Guardian has authorised the medication, you will receive a Medication Authorisation notification.

19. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_i501v1.png)


The administered Medication will display on the screen as below.


![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1ohnd7.png)

### Noting Administered Medication

Once Medication has been noted to be administered by the Service or by the Guardian, the Administer option will display.

Once the medicine has been administered to the child.

1. Select the **Administer** button under Action/Status

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_lciabo.png)

2. Select **Administer**
3. Add in the **Administered Time**
4. **Administered by** - Select the Staff member who administered the medication
5. **Signature** - Staff member can sign they administered the medication

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1c09xai.png)

6. **Witness** - Select the Staff Member who witnessed the medication being administered
7. **Signature** - Staff witness can sign they witnessed the medication being administered
8. **Notes** can be added if required
9. **Send Notification to Guardian **- Tick if you would like to notify the Guardian of the administered medication
10. Select **Save**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1m4gh9l.png)

Medication screen will be updated to show the medicine has been administered.

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1vbtiii.png)

|| To assist you further with managing Medication & Incidents see the [Help Page - Medication & Incidents](https://help.xap.rocks/en/article/help-page-medication-incident-reporting-v4udjv/?bust=1633901022739).