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# Payment Transactions Overview Report

# Payment Transactions Overview Report


### When would I use this report?



The **Payment Transactions Over** report is broken into 2 report tabs:
1. [Payment Transactions Overview](#3-payment-transactions-overview) - Provides a comprehensive view of the Payments and Scheduled Payments screens.
2. [BETA - Scheduled Payment Alerts](#3-beta-scheduled-payment-alerts) - Proactive monitoring of scheduled payments by automatically detecting increases by more than a configurable percentage threshold.

|| All reports are available via the Xap Analytics screen. For full details on managing and filtering reports via Xap Analytics see: [Xap Analytics screen overview.](https://help.xap.rocks/en/article/xap-analytics-1ei0c3r/)

### Payment Transactions Overview

This report will assist you to track, analyse, and manage financial transactions, including charges, payments, fees, and surcharges across different accounts, centres, and time periods.

###### Section 1

| Heading | Description |
| ---- |
| **Count** | Total payments for selected period |
| **Total Amount** | Total amount of payments. |
| **Total Transaction Fee ($)** | Total amount of transactions fees charged. |
| **Total of Transaction Surcharge ($)** | Total amount of transaction surcharge fees charged. |
###### Section 1: Summary

###### Section 2: Important Columns to Note

| Heading | Description |
| **Description** | Description of Payment e.g Invoice, Online Payment etc. |
| **Amount** | Amount of the payment |
| **Transaction Fee** | Transaction fee charged by Paychoice (not visible in Xap) |
| **Pass on Transaction Fee** | Displays **N** if the transaction fee is not passed onto Families, or **Y** if it is passed on. |
| **Transaction Surcharge** | Transaction surcharge fee charged by Paychoice (not visible in Xap) |
| **Pass on Credit Card surcharge** | Displays **N** if the transaction fee is not passed onto Families, or **Y** if it is passed on for Credit cards. |
| **Status** | Status of payment in Xap e.g. failed, processing, feclined etc. |
| **Category** | Payment Category type e.g. Direct Debit, Online Debit |
| **Debit From** | Displays the method of the payment e.g. Visa, Bank account |
| **Reason** | Failed/Declined reason eg. No bank/card details found, Insufficient Funds etc. |


###### Section 3: Legend

| Heading | Description |
| ---- |
| **Blue** | CC/Bank Payments still processing with Paychoice. |
| **Orange** | CC/Bank Payments pending on being uploaded to Paychoice (still within Scheduled Payments screen) |
| **Red** | Statuses Other Than Approved, Processing, Active,  and Pending |

![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_foshs6.png)


### BETA - Scheduled Payment Alerts 

The information displayed on this report will provide you with the opportunity to manage the upcoming scheduled Direct Debit payments.

If a scheduled payment increases by more than a configurable percentage threshold, the service has time to notify the Guardians, so they can review the change and take action if needed before the payment is processed.

The changes to a Direct Debit payment may include:
* Changes to CCS/ACCS entitlements
* Increased bookings
* Changes to booked rooms or fees
* Failed prior Direct Debit payments


###### Section 1: Filters

| Heading | Description |
| ---- |
| **Centre** | Filter report by Centre/s |
| **Next Scheduled Payment** | Date range to view payment differences for - (Defaults to **current week**) |
| **Show increases above (%)** | Filter for % of payment changes (Defaults to **20%** increase) |

###### Section 2: Important Columns to Note

| Heading | Description |
| ---- |
| **Previous Scheduled Payment** | Date of prior payment |
| **Status Previous** | Status of prior DD payment e.g Declined |
| **Next Scheduled Payment** | Date for new upcoming scheduled DD payment |
| **Status (upcoming)** | Status of upcoming scheduled payment e.g. Pending (able to be stopped or adjusted) |
| **Previous amt** | Prior DD payment amount |
| **Upcoming amt** | Upcoming scheduled DD payment amount |
| **Amount Change** | $ value difference between prior and upcoming payments. |
| **Notes** | Displays increased. |
| **Payment Type** | Displays current payment account settings e.g. Gap, Gap/Upto amount etc. |



![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1fqs8n9.png)