> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.xap.rocks/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# QLD Kindy for All - Adding a child to a submitted Forecast

# QLD Kindy for All - Adding a child to a submitted Forecast

This article will assist you with adding a child/ren to a Forecast that has already been submitted or processed with QGrants.

### Overview

The automatic addition of the **QLD Free Kindy payments** to eligible children in Xap is based on the child being included in the **Forecast** for the period.

If a child commenced care in your services **Kindy Program** after you have submitted your **Forecast** for the quarter, the child will need to be added to the Forecast.

| Children added to a Forecast after it has been submitted to QGrants will not be submitted to QGrants until the Acquittal for the period is submitted. Due to this, no additional funding will be received for the child until the Acquittal Results are processed.

|| The Xap Free Kindy Estimator will detect the newly added children and add the **Free Kindy** payments to their account for the current period to update their account balance. No further action is required by the Service.

||| NOTE: A Child will need to be added onto the Forecast before submitting the Acquittal for the same period.

To add the child onto the Forecast:

1. Select the **Bookings & Attendances** screen
2. Select the **Kindy Program** Tab
3. Select the **Forecast Tab** 
4. Select the **3 dot**  icon next to the required forecast to add the child too
5. From the drop-down select **View**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_cf5dx2.png)

6. Select **+ Child**

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_d7pt4d.png)

7. Select the name of the **child** from the **Children** field
8. Select **Save** 

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1142q43.png)

9. Use the **3 dot** menu to ensure all fields are completed

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_v9ezx1.png)

|| The Xap Free Kindy Estimator will detect the newly added children and add the **Free Kindy** payments to their account to update their account balance if this is for the current quarter. If the child was added to the Forecast for a prior Quarter then you will need to **Settle the Kindy payments**.

### Settling the Kindy Payment

###### Why, would you need to do this step?

The Automated Kindy Payments process will only apply payments for the current period. Manually settling payments has the following benefits:

* You are able to apply the Kindy Payments for children who have just been added to the forecast after it has been submitted and don't have to wait for the invoice cycle for payments to be added for the current period.
* If you added a child to a forecast in a prior period, or adjust bookings or varied session reports for one or many children, you can settle the payments at the Forecast, Program or Child level to ensure balances are as up to date as possible.

|| Some examples of when this might be needed is when ACCS is backdated or when an Enrolment is formalised.

To apply the estimated QLD Free Kindy payments, this can be applied:
* Per Forecast - All Programs and all Children
* Per Program - All Children in a Program
* Per Child - A single Child

###### Settling whole Forecast

1. Select the **3 dot** menu
2. Select **Settle Kindy payments** from the drop-down menu

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_qtoqz1.png)

###### Settling per Program
1. View the Forecast and select the Program to settle the payments for
2. Select **Settle Kindy payments** button. 

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_83uepp.png)

###### Settling per Child

1. View the Forecast and select the **3 dot** menu next to the child
2. Select **Settle Kindy payments** from the drop-down menu

![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_daos1h.png)