> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://help.xap.rocks/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # QLD Kindy for all - Creating a Forecast - CCS Services # QLD Kindy for all - Creating a Forecast CCS Services ### Step 1 - Creating a Forecast The Forecast is the first step for QLD Kindy funding, once a Forecast is submitted, you will need to query this back to populate the Forecast Results information. To create a Forecast for QLD Kindergarten funding. 1. Select the **Bookings & Attendances** screen 2. Select the **Kindy Funding** tab 3. Select the **Forecast** Tab ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_ksxkwa.png) 4. Select the **green + add** button ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_125ut77.png) 5. Select the **Centre name** to create the program for (The centre name will automatically be displayed if you are in single centre view) 6. Select the **Program name** 7. Select the **Forecast year** from the drop-down 8. Select the **Forecast period** 9. A **Description** can be added if required 10. Tick **Copy child details from previous acquittal** 11. Select **Save** ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_15suhqd.png) ### Step 2 - Viewing the Forecast This step allows you to: * View the **Forecast** to allow corrections * Add any further programs for this **Centre** and **Forecast** period 1. Select the **3 dot menu** next to the forecast to view 2. Select **View** from the drop-down menu ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_13mk27m.png) The **Forecast Summary** screen will display: 1. Program Names | Additional programs can be added at this stage 2. Known Enrolments * Displays how many children are linked to the selected program 3. Teacher Details To ensure your Teacher information is correct: * Select the Arrow. **The Teacher Details section will display** : * Teacher/s linked to the Kindy Program for the forecast period * Their Qualification | Note: At least 1 of the teachers is required to be set to **Fully Qualified**, it is recommended all Teachers have a Qualification set. If the Teacher information is incorrect. Delete the Forecast, add in the correct teacher information and then re-create the Forecast.![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image\_1q65lh1.png) 4. **Program Days of Operation** The Forecast Summary will display the **mandatory fields** that will need to be completed to allow the forecast to be successfully submitted. a) Child name linked to the program for Acquittal b) Child DOB c) Is the child repeating Kindy d) Non English Speaking indicator e) Disability indicator f) FNP - First Nations People indicator g) KFS eligible indicator h) HCC - Health Care Card indicator i) Department of Veterans Affair indicator j) Formal Protection indicator k) Visa eligibility indicator l) Multiple birth indicator m) Kinship care indicator n) Gender o) Child Address indicator p) Status - Displays either * **Complete** - Forecast for this child is ready to be submitted * **Incomplete** - Forecast for this child will not submit due to incomplete fields ||| If any of the Mandatory fields are incomplete will need to be added to allow the forecast to be submitted. ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1xhcrum.png) ###### 4. Child Enrolled Hours To view the hours a child is enrolled in the program, you can expand the child section. Confirm enrolled hours are correct prior to completing any other information. If the child enrolled hours are incorrect, the child needs to be removed, enrolment/bookings corrected and then the child can be re-added to the Forecast. a) Week Start - Displays the first week in the quarter the child is enrolled in the Kindy program' b) Displays the day of the week the child is booked into the kindy program c) Enrolled hours - Displays the total amount of hours the child's session runs for linked to their booking d) CCS Hrs - Displays the total amount of the child's subsidised hours per day e) Free Kindy ($) - Displays the total free kindy credit being applied to each day f) Total fee - Displays the total daily fee the service charges for the child's booking ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_18wnalk.png) ### Step 3 - Adding in missing Forecast information There are mandatory questions that need to be populated for the forecast, some of this may have already been captured via the Child's Enrolment form. | Note: The Address details of the child will need to be added directly onto the **child details** of the Family. see: [Adding Child Address Information](https://help.xap.rocks/en/article/adding-child-address-information-1i18jny/?bust=1681881685440) If there are only a few children with a missing address you can **Delete** the child from the forecast and then re-add them once you have updated the Child address details. If there are multiple children missing address details, best practice is to delete the forecast, add in the missing addresses and re-create the forecast. ||| If you delete the forecast it will delete any data that has been added previously on the forecast summary eg. VISA flagging, this information will need to be manually re-entered for each child. 1. Select the **3 dot** menu next to the child with the missing details 2. Select **Edit** from the drop-down menu ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_82cbue.png) 3. Ensure gender is selected || Note: Does not update on the child details/enrolment form this only updates on the forecast summary form. 4. Select **Yes** or **No** to these fields 5. Add VISA Types if applicable 6. Select **Save** || The\* indicates the Questions that are mandatory to complete, if any of these questions are not answered the forecast will not be able to be submitted. ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1oy2toi.png) ### Step 4 - Adding in additional registered programs From the **Forecast Summary** screen 1. Select the **+ Program**button ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1izxu7y.png) 2. Select the **Program name** from the drop-down 3. Tick if you would like to copy child details across from a previous acquittal 4. Select **Save** ###### Repeat the process to add any other additional registered programs into the forecast. ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1yxnyrt.png) ### Step 5 - Adding in additional Children to the Forecast There may be additional children that you would like to add onto the forecast. 1. Select the **+ Child** button ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_8jed14.png) 2. Select either: * Selected Children - Displays all children booked into the Service * Based on the Booking - Allows you to apply filters on eg. Room, Booking dates etc to display the refined list of children to select from 3. Select **Save** ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1ne1rx7.png) ### Step 6 - Verifying the Forecast Once all the details have been updated or corrected by **viewing** the forecast, it will be a **draft** status and is ready to **verify**. | The **Verify** option allows you to do a final check to ensure all mandatory information has been added before the final step of **submitting the forecast** If the Verification is successful with all errors resolved the pop-up will display **Verification successful** The forecast can also be verified via the Forecast Summary screen. 1. Select the **3 dot** icon next to the forecast 2. Select **Verify** from the drop-down menu ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_b823je.png) ### Step 7 - Submitting the Forecast The final step is submitting your forecast. ||| Submitting a forecast is final. Once submitted, there is no course through the software to make changes and you will need to contact QGrants for assistance. Please be sure to always verify the forecast first, and only submit once you are sure the data is correct. To submit the Forecast: 1. Select the **3 dot** icon next to the forecast 2. Select **Submit** from the drop-down menu ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_qlrnon.png) ###### The Forecast status will update to display as **submitted** ![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1qh5qlb.png)