> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://help.xap.rocks/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # QLD Kindy for all - Managing changes to a Kindy Program # QLD Kindy for all - Managing changes to a Kindy Program This article will assist you with managing changes to your QLD Kindy Program for the 2025 requirements. ||| Note: It is recommended that changes to your QLD Kindy program are made for the beginning of the quarter not during the quarter. If the days/times of your program change during the quarter, please contact the Xap Customer Support Team with all the details to allow us to work with QGrants and your Service to manage this change. Xap Customer Support 1300 543 792 or via email support@xap.com.au ### Overview From **1 January 2024** the QLD Government are commencing the **Kindy for all** program, which will take the place of QLD Kindergarten payment in 2023. ###### Kindy is for 15 hours per week, 40 weeks per year and is free. You may need to make changes to your Kindy program, for example: * Days the Kindy program runs * Times the Kindy program runs * Rooms the Kindy program is connected to * Sessions the Kindy program is connected to * Changes to your Teacher/s ###### Scenario 1 - The Days or Times of the program are changing If your Service is changing your Kindy Program from **5 Days** to **4 Days** in **Q4, 2025**, or the Times of the program are changing eg. **8:30am - 2:30pm*** to **8:30am - 3:30pm**, you will need to: || This can be actioned before the Acquittal process is done, and you will be able to do your Forecast for the next quarter. Edit the Kindy program that is changing: 1. Put an end date for the end of Q3 2. Update or delete the **Term Dates** after the new end date for the program 3. Select **Save** ![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1hyu2c6.png) Create a new Kindy program from the Q4 Start date with the dates for Q4 with the new Days/Time the program is now running for. | Note: Ensure the Program name is different to the Program you have now ended. 1. Add the start date for the eg. Q4 start date 2. Add in the eg. Q4 Term dates 3. Select the new Days/Program operating times 4. Select Save ![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_gn56qs.png) ||| If any changes come up mid quarter, we highly recommend that you try and avoid having to make any changes to the program until the next quarter where you can follow the steps that we spoke about above. However, if this isn't an option what you will need to do is contact **QGrants** and advise them of the changes that will need to be made and then you will contact **Xap support** and advise of these exact changes also. We will then communicate this through to our team who will work with **QGrants** to implement these changes. ###### Scenario 2 - The Times the Kindy program is connected to is changing If your Service is changing your Kindy Program Times from eg. **8:30am - 2:30pm** to **8:30am - 3:30pm**, you will need to: Follow the same process as per **Scenario 1** ###### Scenario 3 - The Room the Kindy program is connected to is changing If your Service is changing your Kindy Program Room details from **Kindy Room** to **Preschool Room**, you will need to: Follow the same process as per Scenario 1 ###### Scenario 4 - Current ECT linked to the program leaves || Note: New or changes to a Teacher including changes to their Qualifications, will need to be managed prior to the Forecast and Acquittals for the change being created. If there is a Quarter where there are 2 ECT's for the same Quarter they will **BOTH** need to be on the Forecast/Acquittal for that period. If an ECT leaves your Service, you will need to Edit the Kindy program: 1. Add in the **end date** for the ECT 2. Select **Save** || Note: If no new ECT starts we recommend you contact QGrants **before** pausing your program to check on all of your options. ![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_17vtu9y.png) ###### Scenario 5 - Current ECT linked to the program leaves and new Teacher commences || Note: New or changes to a Teacher including changes to their Qualifications, will need to be managed prior to the Forecast and Acquittals for the change being created. If there is a Quarter where there are 2 ECT's for the same Quarter they will **BOTH** need to be on the Forecast/Acquittal for that period. If an ECT leaves your Service and a new ECT commences, you will need to Edit the Kindy program: 1. Add in the end date for the ECT as per **scenario 4** 2. Select **+ Add Teacher** ![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_1iw4bqr.png) 3. Add in the new ECT start date, name and qualifications 4. Tick **Is Primary Teacher** 5. Select **Save** ![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_a57sdp.png) ###### Scenario 6 - Current ECT's Qualifications change | Note: You may be able to get approval from QGrants to be eligible for QLD Free Kindy if your ECT is not **Fully Qualified** see: [Early Childhood Teacher Exceptional Circumstances](https://earlychildhood.qld.gov.au/fundingAndSupport/Documents/early-childhood-teacher-exceptional-circumstances-long-day-care.pdf) If an ECT has a change to their Qualification status, this will need to be updated within the Kindy program, edit the Kindy program: 1. Update the Qualification status for the Teacher 2. Select **Save** ![](https://storage.crisp.chat/users/helpdesk/website/-/5/d/c/b/5dcba586b1ba9400/image_19vnnpi.png)