> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.xap.rocks/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# What time do Xap automations run?


# What time do Xap automations run?
|| Xap has automated many of the time-consuming tasks that are manual in other software products. This guide outlines some of those automations and the schedules that they run on.
| Users can also manually query CCSS interfaces, so they maintain control in the scenarios where they cannot wait until the next scheduled process to run.

### **NOTE This is AEDT Time (VIC/NSW/TAS)**

###### Financial Automations
| Automation | Details | Schedule |
| ---- |
| Account Payment Submissions | Submission of Guardian Account payments through the payment gateway on their scheduled weekly cycle and day | Daily - 7:00AM & 1:00PM |
| Account Payment Retrieval | Retrieval of previously submitted scheduled payments and BPay transactions | Daily - 9:00PM |
| Credit Card Nearing Expiry | Credit Card Nearing Expiry Notification/Email | Wednesday - 5:00 PM, Saturday - 5:00 PM |
| Credit Card Expired | Credit Card Expired Notification/Email | Wednesday - 5:00 PM, Saturday - 5:00 PM |
| Direct Debit Reminder Email | Reminder emails for Guardians regarding upcoming scheduled Direct Debit Payments | Daily - 7:30PM |
| Invoice Due Reminder Email | Reminder emails for Guardians their Invoice is Overdue | Daily - 7:30PM |
| Invoice Generated | Estimate booking fee, and generate invoice for payment accounts, email sent to Guardians | Daily - 2:30AM |
| Invoice Settlement | Processing of received scheduled payments and allocating against Invoice as Paid or Partially Paid | Daily - 9:00AM |
| Paychoice Transaction Summary Email | Reminder emails for Guardians their Invoice is Overdue | Daily - 7:30PM |
| Update Credit Card Expiry Flag | Automatic Notification to Guardians of Expired CC details | Daily - 9:00PM |
| Update Payment Method from Fixed to GAP | Update Payment Method from Fix recurring To Gap when end date comes | Daily - 10:00PM |

###### CCS Automations
| Automation | Details | Schedule |
| ---- |
| Ccs payment settlement | Settle CCS payments to the statement | Daily - 8:30 PM |
| Prior period adjustments | Send notification for enrolment failure. | Saturday - 9:00AM |
| Query session reports from CCS | Query session reports from ccs to get updated status. | Tuesday - 9:00AM |
| Query ACCS Certificate and Determination | Query ACCS Certificate/Determination | Sunday - 1:00 AM |
| Query CCS payment for service | Query CCS Payment information for the Service | Daily 7:00 PM |
| Query Debt from DHS | Query Debt details from DHS | Sunday - 4:30 PM |
| Query enrolment notice | Query enrolment notice and send email for ceased enrolment | Daily - 9:30 PM |
| Query entitlement for service | Query entitlement for each enrolment for service | Daily - 7:30 PM |
| Query Notifications and Correspondences | Query Notifications and Correspondences from DHS (CCS Messages) | Sunday - 5:00 PM |
| Query Session Report Subsidy | Query Session Report Subsidy | Daily - 9:00 PM |
| Reset CCS Settlement | Reset Ccs estimation where ccs payment is not received after given timeframe | Thursday - 10:30PM, Sunday - 6:00 PM |
| Reminder for device expiry | Send notification to Centre's their PRODA device is about to expire. | Sunday - 3:30 PM |
| Send ACCS Certificate and Determination notifications | Send ACCS Certificate/Determination Notification. | Every Saturday - 1:00 AM |
| Submit session reports automatically | Auto submit session reports to DHS based on settings | Friday - 10:30PM, Saturday - 3:00PM, Sunday - 3:00PM, Monday - 10:00PM |
| Send Notification for enrolment failure | Send notification for enrolment failure to Service | Daily - 9:00AM |
| Session Report create from system | Generate session report from system. | Every second day - 5:00AM & Friday - 5:00AM & 8:30PM |
| Submit Enrolment Notice to CCS | Query session reports from ccs to get updated status. | Daily - 5:00AM |
| Submit vacancy details to CCS | Submit vacancy details to ccs which required to submit every week | Thursday & Friday - 6:00AM |
| Wwcc Expiry Reminder | Wwcc Expiry Reminder for Personnel | Sunday - 4:00 PM |
| Zero Subsidy Settlement | Revert all ccs from statement if child did not get any subsidy for that session report. | Daily - 10:00 PM |

###### Other Automations

| Automation | Details | Schedule |
| ---- |
| Attachment Expiry | Notification and Actions required notification for Attachment expiring in the next 14 days | Daily 8:00 PM |
| Extend Bookings | Extend the bookings based on the enrollment pattern match if extend booking flag is enabled in the booking configuration | Sunday - 10:00 AM |
| Free QLD Gov Grant payments | QLD Kindy Automated Payment & Settlement | Daily 8:00 PM |
| Medication Expiry Event | Notification and Actions required notification for Medications expiring in the next 14 days | Daily - 7:00 PM |
| Notification for Pending Guardian Declaration | Notification sent to Guardian regarding declarations requiring signing | Saturday - 2:00PM |
| Update child and family status | Update status of family and child based on bookings | Saturday - 2:00 PM |
| Waitlist offer expiry | Generate expired offer email and status | Daily - 2:00AM |
| Xap Analytic reporting | Xap’s analytic reporting refreshes every three hours, with the first sync starting at 3:00am. | Every 3hours |