Articles on: Configure Settings

Crafting Meal Plans

Meal planning in Xap allows for a simple and streamlined way to schedule and plan future meals provided for your Services.

You can set up your meals plans so that you can plan the meals according to the needs of and that also meet the cultural, health and religious needs of each child.

Meal Plans are created individually per service .

Meal Plans include:

Setting the meal types you provide eg. Food, Drink
Setting the meal availabilities you provide e. Breakfast, Lunch, Snacks
Creating your own menu items
Ability to copy created meal plans to allow rotating menus

Families also have the ability to view Meal Plans for their child via the Guardian portal.

Creating Meal Plan Availability

Xap will default to the below as standard availability options:

Breakfast
Morning Tea
Lunch
Afternoon Tea
Snacks

Depending on your care type and service settings, you may need to remove or edit these examples .

From the Meal Plans screen, select Edit Settings

Edit settings allows you to configure different meals and days on which these meals are offered. Once configured, you can create the meal plan for a specific week that is ending as per the configured meals and days.

Preferred meal availability you would like displayed eg. ASC may only provide Afternoon Tea & Snacks
Days you provide meals
Food/Drink to be completed
Select Update Settings to save your preferences

If a meal type category does not exist, you can create one via the Settings > Tags > Meal Plan Type and Meal Type categories see: How to Manage Tag's

Creating your Meal Plan

Select the +add button for the day for the Food or Drink option

Complete the mandatory fields:

Sustenance type: Select whether the meal is a food or drink.
Meal(s): Select the meal category. You can select multiple categories as well.
Food/drink name: Name of the meal. (If a new menu item select create to add it to your menu options list)
Details about the food/drink: Enter in details of the meal. You may put the ingredients too if you wish.
Update the default food/drink details: Every meal will be stored in the master list. Therefore, if you would like to update the details of the meal on the master database, select this option.
Day(s): Select the days on which this meal is served. This will save you time as you won't have to enter the information multiple times.

Select Update Settings once you have entered in the relevant information.

Menu items can be created from Settings > Tags > Food Category type see: How to Manage Tag's

Repeat the process until your Meal plan has been completed for the week.

Select Save to save your menu items for the week
Select Publish to share the Meal Plan with your Families to view via the Guardian portal.

Copying the Meal Plan

A completed Meal Plan can be copied to a different period and can be done for a week or multiple weeks at a time, if you have a rotating menu.

Select the week you would like to copy the Meal Plan from, and select Copy Meal Plan

Select the Week Start and End dates to copy the menu from
Select the Week Start and End dates to copy the menu to
Select Copy Plan

Printing the Meal Plan

The meal plan can be printed out by either:

Right clicking on the menu and printing
CTRL/P and printing

Updated on: 07/11/2024

Was this article helpful?

Thank you!

Crafting Meal Plans