How To Manage Room Configuration

How To Manage Room Configuration

The room configuration module lets you create the rooms (roll) for each service.

The room configurations also allows you to create settings such as:

• Staff to child ratios
• Age groups
• Select the session/s for each room
• Set Daily Room capacities
• Set Room operational days

Creating a Room

1. Select the Settings screen from the left-hand menu
2. Select the Room configuration icon.

3. Select the Green +button to add a new room.

4. If you are in Enterprise (multi-centre) mode, select the Centre name from the drop-down
5. Room Name - Add in the Room name as you would like it to be displayed
6. Age Group (Months) - Add in the min & max age range for the Room in months
7. Capacity - Add in the standard Room capacity (licenced)
8. Reserved - Add in the reserved amount eg.

• Room capacity is 24
• Reserved is 6
• Room will show Full at 18

9. Staff to Child Ratio - 1 Staff - Add in how many children per 1 staff member
10. Session(s) - Select the required Session/s to be linked to this Room
11. Capacity - Add in the Daily capacity
12. Status - Set the Day/s to Opened or Closed as required for the room
13. Select Add Room

How To Edit An Existing Room

You may need to edit the room for permanent changes for example:

• Changing the Age Range
• Changing the Room name
• Changing the capacity or reserved details

1.Select the three-dots to select additional options as seen in the image below:

Step 2: Select the edit option.

Step 3: Make the necessary changes and select save.

How To Archive An Existing Room

Step 1: Click on the three-dot icon to select the archive option as seen in the image below:

**Step 2: ** Select one of the bookings options.

**Step 3: ** Select 'archive room'.

Updated on: 09/05/2024