Adjusting submitted CCSS Session Reports

This article will assist you with making changes to a Session Report that has been submitted to CCSS.

Overview

CCSS Service Providers are required to provide accurate Attendance record information for the Children who attend their Services.

Inaccurate reports can result in incorrect Child Care Subsidy and Additional Child Care Subsidy and affect the eligible individuals and children to whom the care relates.

For further information see: DESE - Managing and Reporting Sessions of Care

Editing Days & Session/Fee information for a Submitted Attendance

If you have to make changes to the Child's Attendance, this can be managed via the Bookings & Attendances Screen within the Bookings Screen section.

These changes may be for:

Adding a Casual Day/s of care
Removing Day/s of Care
Applying a Discount
Removing a Discount
Changing the Fee/Session or Room the Child attended

Adding Casual /Day/s of Care

If the attendances for the child have been submitted to CCSS and you need to add Casual Days, this will create an automatic VARY of the session reports for the child for the adjusted week.

Add the Casual bookings on for the child via your Normal process see: How to Add a Casual Day
Mark the child's attendance times for the missed day or mark them as absent see: How to mark attendances
Within the Session Reports Screen, the Status of the Session report for that week will change from Submitted/Received/Processed to VARY
Submit the edited session manually or it will submit on the next Automatic Submission day.

Removing Day/s of Care

If the attendances for the child have been submitted to CCSS and you need to remove Casual Days, this will create an automatic VARY of the session reports for the child for the adjusted week.

The Day/s that need to be deleted can be removed within:

The Family under the Bookings Tab
The Bookings & Attendances screen under the Bookings Tab

see: How to Delete a Day as a once off

Within the Session Reports Screen, the Status of the Session report for that week will change from Submitted/Received/Processed to VARY
Submit the edited session manually or it will submit on the next Automatic Submission day.

Deleting ALL Days of Attendance

If you are deleting ALL Days of attendance for a child for a selected week, this will not cause a Vary as there is no information left to submit.

The first step of is the same as Deleting individual days, however the last step is different, as you will need to remove the entire session report.

The Day/s that need to be deleted can be removed within:

The Family under the Bookings Tab
The Bookings & Attendances screen under the Bookings Tab

see: How to Delete a Day as a once off

Within the Session Reports Screen

The Session Count SC will change to 0
The Status of the Session report for that week will change from Submitted/Received/Processed to INITIAL
Select the 3 Dot menu next to the 0 Session Count week
Select Delete from the drop-down menu

Select Confirm Delete from the drop-down menu

Removing/Adding a Discount

If the attendances for the child have been submitted to CCSS and you need to add or remove a Discount this will create an automatic VARY of the session reports for the child for the adjusted week.

The Day/s that need to have the Discount added or removed can be managed within:

The Family under the Bookings Tab
The Bookings & Attendances screen under the Bookings Tab

see: Removing a Discount or Applying a Discount

Within the Session Reports Screen

Within the Session Reports Screen, the Status of the Session report for that week will change from Submitted/Received/Processed to VARY
Submit the edited session manually or it will submit on the next Automatic Submission day.

For full processes see on Session Reports see: Managing a Varied Session

Updated on: 26/06/2022

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