Articles on: Booking, Attendance & Session reports

Managing a Varied CCSS Attendance

This article will show you how to recognise and submit a vary session report, after you have made the changes.

Overview

Vary attendances refer to any session reports which have been amended after the initial submitted session report has been submitted and processed by CCSS. You will need to submit a vary session report to CCSS when there has been an update or change to one of the following sections:

Bookings Days
Session Hours
Fee
Sign in/out times
Absences including applying for additional absences.
Preschool Hours

Note: Sessions should only be varied if the initial information that was submitted was incorrect. For further clarification regarding CCSS Session submission requirements see: CCSS Handbook - Session Reports and also Session requirements and varying Sessions

Viewing a Varied Session Report

Once the changes have been made to the attendances, this will create an AUTO-VARIED session report.

The Session reports s do not need to be re-created.

Select Bookings & Attendances screen from the left hand side menu.

Select Session Reports Tab from the top menu.

Select the filter button.

Select Vary from the drop-down menu
Select the Session Report From Date
Select the Session Report End Date
Select Update Search

The Varied Session report will display.

Submitting a Varied Session

A Varied Session report will automatically submit to CCSS, the next time the auto-submitting of sessions occurs.

You can however submit this change manually.

To submit an Individual week.

Select the 3 dot menu
Select Submit to CCSS

Select the Reason for Change eg. General Amendment
If the session is dated greater than 28 days from today's date add in the Reason for Late Change.
Select Save & Submit

You can also submit multiple weeks see: How to submit CCSS Sessions

The Varied Session status will now display as Submitted.

To assist you further with this process see the University video: Managing a varied session report

Updated on: 31/08/2023

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