Articles on: CCSS Module

CCSS Payments Overview

Once sessions have been submitted to CCSS for processing, you can retrieve the payment details into the software. The retrieved payment details will then populate onto the remittance reports in Xap to assist you further. Xap then automatically reconciles the payment with the family's account and adds the adjustment if the estimated CCS rebate was less or more depending upon the circumstances.

Viewing CCS Payments

Select the CCSS icon from the left-hand side menu.
Select the Payments icon from the available CCSS interfaces.

You will see the list of payments by clearing number on the grid. The Xap system automatically queries CCSS payments on a regular interval. However, you have an option to query it manually if you wish.
Details displayed:

Heading	Description
Payment Date	Date payment was made by CCS
Child	Name of child the payment relates to.
Sess. Rpt. Start Date	Monday of the week relating to the session report and payment.
Amount ($)	Total amount of payment for the child & session report week.
Payment Settled	Is the payment settled against the family yes or no
Clearing Details	Clearing number & Date
Main/Sub Transaction Code	Transaction details for payment.
Service/Centre	Name of the service the payment relates to

Manually Querying Payments

If you would like to manually query CCS payments, select the Q icon to query the CCSS payments.
Once queried, you will be able to see the available payments on the listing screen.

Apply the Filters as required, select Query CCSS.

Filtering Payments

You can further search or use our advance search filter to filter the payments as per your requirement.

Use the keyword search
Dates
Or select the filter icon for an advanced search.

Select/enter the relevant details and click on the update search button to filter the records.
Select Update Search

Exporting CCS Payments

Select the payments to export it in an excel using the bulk action button.
Select Bulk Action
Select Export CCS Payments

Note: Ensure your pop-up blocker is off.

For more information, please browse through our support documents or alternatively contact our support team.

Updated on: 15/06/2026

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