NSW Digital Hub Additional Enrolment Fields Guide
NSW Digital Hub Additional Enrolment Fields Guide
Overview
To support future NSW Digital Hub reporting requirements, Xap has introduced additional enrolment questions and supporting data fields.
These questions allow services to begin collecting information required for future NSW Digital Hub submissions and reporting.
Important: All new questions are disabled by default and must be enabled through Enrolment Form Settings before they will appear on enrolment forms.
Who Should Enable These Questions?
NSW Sessional Kindergarten Services
NSW Sessional Kindergarten services are encouraged to review and enable these questions when ready so families can begin providing the information required for future NSW Digital Hub reporting.
Any child receiving Start Strong funding will be required to have this new data captures and submitted via the Digital Hub integration when enabled.
A dedicated NSW Digital Hub reporting solution will be released in a future update.
When your service is ready to participate in the NSW Digital Hub integration, please contact Xap Support.
NSW Long Day Care (LDC) Services
NSW LDC services may also choose to enable these questions and begin collecting information ahead of future NSW Digital Hub integration availability.
This allows services to improve data quality and readiness before reporting requirements become available for these service types.
How to Enable the Questions
- Navigate to Settings.
- Open Enrolment Form Settings.
- Review the NSW Digital Hub-related questions.
- Enable the questions your service wishes to collect.
- Save your changes.
- The selected questions will become available on enrolment forms and related workflows where applicable.
New Questions and Fields
Kindergarten Fee Subsidy Eligibility & Consent
Question / Field | Audience |
|---|---|
Do you provide consent to participate in the service's State Funded Kindergarten Program? | Parent |
Please upload your signed consent form. | Conditional |
Has the Parent/Legal Guardian signed the consent form? | Staff |
Date on which the consent form was signed. | Conditional |
Do you have a signed Exemption from School Procedures form? | Parent |
Please upload your signed Exemption from School Procedures form. | Conditional |
Has the Parent/Legal Guardian provided a signed Exemption from School Procedures form if the child is over 6 years old? | Staff |
Date on which the Exemption from School Procedures form was signed. | Conditional |
Have you signed a Fee Relief Declaration form? | Parent |
Please upload your signed Fee Relief Declaration form. | Conditional |
Has the Parent/Legal Guardian provided a signed Fee Relief Declaration form? | Staff |
Date on which the Fee Relief Declaration form was signed. | Conditional |
Is the child named as a dependant on a Health Care Card, Pensioner Concession Card or Veteran Card issued by the Australian Government? | Parent |
Low Income Indicator effective date. | Reporting |
Is the child identified as being from a higher-order multiple birth (for example triplets, quadruplets or more) enrolled at the same service? | Parent |
Child Details
Question / Field | Audience |
|---|---|
Place of Birth (City or Town) | Parent |
Child Name Change Effective Date | Reporting |
Child Address Change Effective Date | Reporting |
Does this child require face-to-face supervision with a qualified teacher? | Staff |
Cultural Background
Question / Field | Audience |
|---|---|
Does the child have a language background other than English? | Parent |
Does the child require assistance with English language needs? | Parent |
Please select a language used other than English. | Conditional |
Please provide the name of the other language selected. | Conditional |
Available Language Options
- Aboriginal and Torres Strait Islander Languages and Dialects
- Augmentative and Alternative Communication (AAC)
- Mandarin
- Arabic
- Cantonese
- Vietnamese
- Filipino / Tagalog
- Hindi
- Spanish
- Greek
- Nepali
- Italian
- Other
Disability Information
Question / Field | Audience |
|---|---|
Does the child have a diagnosed disability? | Parent |
What is the child's disability type? | Conditional |
Please provide details of the other disability type. | Conditional |
Does the service have evidence of an NDIS plan or approved disability support documentation for the child? | Staff |
NDIS Reference Number | Conditional |
Has a professional diagnosis been provided by an approved professional? | Staff |
Name of the professional who made the diagnosis. | Staff |
What is the professional role of the person who diagnosed the disability? | Conditional |
Please provide the professional role if it is not listed. | Conditional |
What date was the diagnosis made? | Conditional |
Does the child have an approved High Learning Support Needs (HLSN) application? | Staff |
High Learning Support Needs (HLSN) Application Number | Conditional |
Available Professional Roles
- Audiologist
- Early Childhood Teacher
- General Practitioner
- Occupational Therapist
- Paediatrician
- Primary Teacher
- Psychiatrist
- Registered Psychologist
- Speech Pathologist
- Other
What's Coming Next?
A future release will introduce:
- NSW Digital Hub reporting capabilities.
- Reporting and validation tools for NSW Sessional Kindergarten services.
- NSW Digital Hub integration activation.
- Additional reporting support for participating services.
- Future Digital Hub support for NSW Long Day Care and Community Based Care services.
Need Assistance?
If your service is preparing for NSW Digital Hub participation and would like assistance enabling these questions, please contact Xap Support via support@xap.com.au.
Updated on: 10/06/2026
Thank you!