QLD Kindy for All - LDC submitting an Acquittal

QLD Kindy for All - CBC submitting an Acquittal

Overview

From 2024, the QLD Government is making changes to the Kindy funding. Kindergarten at both sessional kindergarten and long day care services in Queensland will be free for the first 15hrs of care per week for all children.

The new funding scheme will replace the current Queensland Kindergarten Funding Scheme. See: QLD Kindergarten Funding Essentials - Long Day Care Services.

To assist you further with managing Acquittals for CCS services you can view the recorded video here.

Key Items to ensure have been completed prior to creating an Acquittal

Gender is required for all children

If populated in the child's enrolment form, it will auto-populate on the acquittal. Any children without this data populated in their enrolment form will need to have this information populated on the Acquittal.

Addresses for children need to be populated as a part of the Acquittal process. If the Child does not have this information, the child enrolment form will need to be updated and the child re-added to the Acquittal.

The address will not populate from the address in the Guardian details see: Adding Child Address Information

Any additional questions are still being captured e.g. VISA's, Multiple Birth etc.
Kindergarten programs have been created commencing from Q1 see: QLD Kindy for all - Creating a Kindy Program with correct Teacher information including Qualification status

Note, an Acquittal needs to contain all programs that have been approved for operation by QGrants. This include programs that may not be running due to a lack of enrolments or qualified teacher. In this scenario, you will need to submit a blank program to QGrants. Please see the guide for Setting up a blank Acquittal or Forecast for submitting to QGrants

Attendances have been re-synced on the Kindy programs to ensure all the required children including new children who weren't included on the forecast are added to the Kindy program
Public Holidays have been actioned see: Settings - Holidays & Exceptions
Attendances have been marked for the Kindy children see: Managing Incomplete Attendances

It is recommended that all Session Reports for the Acquittal period are submitted and Session Report Subsidy information is processed, prior to creating and submitting an Acquittal. This is to ensure that the data attached to the Acquittal is as up to date as possible. Any Children that do not have finalised attendance data, i.e. Missing Attendances, Bookings/Session Subsidy mismatch such as different day, will be highlighted in Red.

Step 1 - Creating an Acquittal

To create an Acquittal for QLD Kindergarten funding.

Select the Bookings & Attendances screen
Select the Kindy Funding tab
Select the Acquittal Tab
Select the green + add button

Select the Centre name to create the program for (The centre name will automatically be displayed if you are in single centre view)
Select the Program name
Select the Acquittal year from the drop-down
Select the Acquittal period
A Description can be added if required
Software Provider Changed Date

Only provide this date if you have changed providers during the acquittal period

Select Yes if you have sold the Service during this Acquittal period
Select Copy child details from previous forecast to include any of the manually added details eg. VISA
Select Save

Step 2 - Viewing the Acquittal

This step allows you to:

View the Acquittal to allow corrections
Add any further programs for this Centre and Acquittal periods

Select the 3 dot menu next to the acquittal to view
Select View from the drop-down menu

The Acquittal Summary screen will display:

Acquittal Details

Centre name
Acquittal Dates
Acquittal Period
Change of Software
Service ownership transferred

2. Program Details

Program name
Known enrolments

3. Teacher Details

To ensure your Teacher information is correct:

Select the Arrow.

The Teacher Details section will display :

Teacher/s linked to the Kindy Program for the forecast period
Their Qualification

Note: At least 1 of the teachers is required to be set to Fully Qualified, it is recommended all Teachers have a Qualification set. If the Teacher information is incorrect. Delete the Acquittal, add in the correct teacher information and then re-create the Acquittal

4. Program Days of Operation

Weeks for the Semester
Operational Y or N
Hours for the Kindy program
Days of operation for the Kindy program

5. Child Information

The Acquittal Summary will display the mandatory fields that will need to be completed to allow the acquittal to be successfully submitted.

The status will display Incomplete if mandatory fields aren't completed.

Note: The mandatory fields that will need to be completed to allow the acquittal to be successfully submitted.

Heading	Description
Child Details	Child details for required for Free Kindy eligibility including complete/incomplete status
Week start	The weeks the child is booked to attend the Kindy program
Enrolled Hours	The days and hours the child is booked into the Service
Program Att.Hrs	The number of hours the child attended the Kindy program for the day
Day	The days the child attends the Service and Kindy program
CCS Hrs	Total number of CCS hrs per day linked to the Kindy program
Free Kindy	The $ amount of Free Kindy the child is eligible for per day
Total Fee	The total daily fee the child is being charged for their booking
Child Ineligible	Any weeks that the Service has indicated the child is not eligible for Free Kindy
Child Cancellation	The date and reason if the Service has chosen to end the care of the child.

Correcting Acquittal information

To correct details for the child for the Acquittal.

Select the 3 dot icon next to the child
Select Edit from the drop-down menu

Make any adjustments as required

Add in Transition Statement details if applicable

This section will only display when submitting an Acquittal in Q4. For further clarification, see: QCAA Transition Statements and the Xap QLD Kindergarten Transition report

Add in Child Cancellation details - only to be added if the Service has ended the care of the child for:

a. Chronic non-attendance

b. Non-payment of fees

c. Repeated failure to comply with the service policies and procedures

Child Ineligibility - Select the weeks the child didn't attend but the program was still running, to mark the child as ineligible for the selected weeks as required.

For example, a child is enrolled for five hours per day M, W and F, and the teacher was absent each Wednesday for two weeks. The program still operated 4 days that week, however as this child is not able to receive their 15 hours the child is ineligible for this week.

Select Save to save any changes for the child for the acquittal period

Step 3 - Adding in additional registered programs

From the Acquittal Summary screen

Select the + Programbutton

Select the Program name from the drop-down
Select Copy child details from previous forecast
Select Save

Repeat the process to add any other additional registered programs into the acquittal.

Step 4 - Adding in additional Children to the Acquittal

There may be additional children that you would like to add onto the acquittal.

Select the + Child button

Select either:

Selected Children - Displays all children booked into the Service
Based on the Booking - Allows you to apply filters on eg. Room, Booking dates etc to display the refined list of children to select from

Select the name of the child/ren to add to the program
Select Save

Step 4 - Verifying the Acquittal

Once all the details have been updated or corrected by viewing the acquittal, it will be a draft status and is ready to verify.

The Verify option allows you to do a final check to ensure all mandatory information has been added before the final step of submitting the acquittal

To assist you with understanding the Warnings and Errors you may receive see: QLD Kindy for All - Forecast & Acquittal Warnings & Errors 2024

If the Verification is successful with all errors resolved the message will display Verification successful

Select the 3 dot icon next to the acquittal
Select Verify from the drop-down menu

Step 5 - Submitting the Acquittal

The final step is submitting your acquittal.

Submitting an acquittal is final. Once submitted, there is no course through the software to make changes and you will need to contact QGrants for assistance. Please be sure to always verify the acquittal first, and only submit once you are sure the data is correct.

To submit the Acquittal:

Select the 3 dot icon next to the acquittal
Select Submit from the drop-down menu

Once the Acquittal has been submitted successfully the status will update to Submitted

Updated on: 04/02/2026

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