Articles on: Payment & Billing

Payments & Billing - Creating & Viewing Banking Deposits

Payments & Billing - Creating & Viewing Banking Deposits


This article will assist you with creating and viewing a Banking Deposits.


A Banking Deposit allows the user to reconcile banked transactions, and print out a slip. This will assist you with financial reporting.


Creating a Banking Deposit


To create a new Banking Deposit


  1. Select the Payments & Billing Screen
  2. From the top toolbar, select the Banking Deposit Tab




  1. The Banking Deposit screen under Pending will display
The Banking Deposit screen will only display transactions that haven't been created in a Banking Deposit.




Applying Filters
Filters can be applied to the Pending Banking Deposit screen, to assist with creating the banking deposit.
  1. Charge Type Allows you to filter on particular payment types eg. Direct Deposit
  2. From Date - Date Transactions have been added from
  3. To Date - Date Transactions have been added up until
  4. Select Search to refine the Filter




Once the required filters have been applied:

  1. Select the Transactions on the left hand side
  2. Select Bulk Action
  3. Select Generate Banking Deposit




  1. Add in a Description if required
  2. Select Generate
The Banking Deposit will display , Centre name, Total number of transactions to be included, Total Amount of Banking Deposit


Viewing Created Banking Deposits


Once a Banking Deposit has created, they can be viewed and managed via the Banking Deposits screen.

  1. Select the Banking Deposits Tab



The Banking Deposits screen will display:

  • Slip Number
  • Total Transaction amount for Banking Deposits
  • Total Transactions included in Banking Deposits
  • Created by Person, Date and Time
  • Modified by information
  • Status - Created, Reconciled, Adjusted, Archived


Exporting Banking Deposits


The Banking Deposits can be exported in Bulk and applying Filters to refine the information.


To export and filter the Banking Deposits.

  1. Select Bulk Action
  2. Select Export to Excel




Apply the Filters

  1. Deposit Status - Created, Reconciled, Adjusted, Archived
  2. Transaction Start Date - Date Transactions were added from
  3. Transaction End Date - Date Transactions have been added up until
  4. Charge Type - eg. Direct Deposit, Eftpos etc.
  5. Show Transaction adjustment history - if required
  6. Select Export to Excel



Exported Banking Deposits Report

The report will display as below:


Downloading Created Banking Deposits

The Banking slip can be downloaded to view further information.

  1. Select the 3 dot menu for the required banking deposit
  2. Select Download Banking Deposits from the drop down




The Banking Deposit will display as below:

The information will include:

  • Date the deposit was created
  • Slip number
  • Status
  • Date of each Transaction
  • Account Transactions were added onto
  • Reference number
  • Transaction Category
  • Amount of Transaction
  • Original Total - Total amount of Banking Deposit




To assist you further with this process, you can view the video through the Xap University - Creating & Viewing Banking Deposits

Updated on: 12/08/2021

Was this article helpful?

Share your feedback

Cancel

Thank you!