Payments & Billing Screen - Recording A Bond Payment

Recording A Bond Payment

Bonds are payments made in advance (usually at the beginning of care) by a guardian to cover any unpaid fees when the child finishes care. If the fees are paid in full when the child finishes, then bonds can be refunded at the service's discretion.

**Step 1: **Once you have logged into Xap, select payments & billing from the left-hand side menu.

Step 2: Select payments from the top menu and click the green plus button.

**Step 3: **Select the account you would like to record the bond payment for, and the type as bond payments.

Note: If completing from Enterprise access, remember to first select the centre the child attends.

**Step 4: **Select add payment option.

Note: When selecting the "add payment" option, this means that you simply want to record the payment, as the bond has been paid via a method which is outside of Xap. For example, the family may have paid via EFTPOS or directly into the services bank account.

Step 5: Enter in the payment date, this can be backdated to record the date you, as the service, have received the payment.

Step 6: Enter in the amount received.

**Step 7: **Enter in a reference number and a description.

Note: this can be anything you like, this is to assist with reporting and recording purposes to suit your services requirements

Step 8: Select save.

Note: Please only use this method, if you can confirm you have received the bond payment externally.

Updated on: 28/08/2025

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