QLD Kindy for All - Manually Settling Kindy Payments

This article will assist you with applying the updated QLD Free Kindy estimations for children to ensure their account balance is kept up to date.

Overview

The automatic addition of the QLD Free Kindy payments to eligible children in Xap is based on the child being on the Forecast for the period.

When would you manually settle the QLD Free Kindy payments?

The Automated Kindy Payments process will only apply payments for the current period. Manually settling payments has the following benefits:

• You are able to apply the Kindy Payments for children who have just been added to the forecast after it has been submitted and don't have to wait for the invoice cycle for payments to be added for the current period.
• If you added a child to a forecast in a prior period, or adjust bookings or varied session reports for one or many children, you can settle the payments at the Forecast, Program or Child level to ensure balances are as up to date as possible.

To apply the estimated QLD Free Kindy payments, this can be applied:

• Per Forecast - All Programs and all Children
• Per Program - All Children in a Program
• Per Child - A single Child

Settling whole Forecast

1. Select the 3 dot menu
2. Select Settle Kindy payments from the drop-down menu

Settling per Program

1. View the Forecast and select the Program to settle the payments for
2. Select Settle Kindy payments button.

Settling per Child

1. View the Forecast and select the 3 dot menu next to the child
2. Select Settle Kindy payments from the drop-down menu

Updated on: 21/08/2024