Articles on: Families Module

Updating Child Immunisation Records

After the initial child immunisations have been documented on the Enrolment Form, it is essential to continue updating these records throughout the child's attendance at your service.

Keeping immunisation information current not only supports the health and safety of all children and staff but also ensures compliance with national and state regulations.

This article outlines the steps and best practices for maintaining accurate immunisation records, including when updates are required and how to obtain valid documentation.

Importantly, when new immunisation records are uploaded, educators and administrators must also tick the updated immunisation schedule corresponding to the child’s age group. Selecting the correct age bracket ensures that the immunisation report reflects the most current data and accurately tracks the child’s progress against the National Immunisation Program Schedule.

For further information regarding child immunisation see: Services Australia - Immunisation Requirements

Updating Child Immunisation details

Search on the Child or Family details, within the Family Summary, select the 3-dot menu next to the child and select edit from the drop-down menu.

Select the Health & Immunisation section
Tick any new Immunisation schedules

Note: It is important to not only upload the new immunisation records, but also to Tick the newly administered immunisations to update the Expired Immunisation reporting.

Upload the new supporting Immunisation record

Note: This will leave the original immunisation record and add the new record as an additional attachment.

Select Save

All uploaded attachments will be visible to Families and also within the Attachments section of the Family Summary.

By selecting the View all option, you will be able to to see all the uploaded attachments per child.

Updated on: 26/10/2025

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