Dashboard Overview

This article will assist you with an overview of the Dashboard screen within the Xap program.

Overview of the Dashboard

The Dashboard provides you with an Overview of your Services information. The Screen is displayed in 3 parts.

Dashboard Overview
A. This initial screen enables you to select through to the Various tabs within Xap
B. Quick links to Help Guides, Release Notes and Logging a Support Ticket
C. Quick Filters for CCSS inlcuding Ceased or Ceasing Enrolments



Overview - Full Service Overview (multi-centre option)
Bookings - Daily Overview of a selected Service



Overview Tab

The Overview Tab on the Dashboard screen provides you with information for the Service.
You can filter using the drop-down menus selecting:
Providers
Centres



This includes the top graphs:
Families - Displays total Amount of Families at the Selected Service, is then broken down into statuses.
Active
Inactive
On Waitlist
Children - Displays total Amount of Children at the Selected Service, is then broken down into statuses.
Active
Inactive
On Waitlist
Guardians - Displays total Amount of Guardians at the Selected Service, is then broken down into statuses.
Active
Inactive
On Waitlist
Nominees - Displays total Amount of Nominees at the Selected Service, is then broken down into statuses.
Active
Inactive
On Waitlist
Legend - Displays the colour and name for each item on the Graph
Children by Age Group in Months - Displays the Total number of children broken into age ranges
Children with Health Conditions - Displays the total number of Children at the selected Service/s with tagged Health Conditions
Legend - Displays the colour and name for each item on the Graph



Payment Methods - Displays the total number of payment Methods and each type of Payment Method
Gender - Displays identified genders of Children
Incomplete Immunisations - Displays any children who have immunisations that are out of date
Expired Documents - Begins displaying 14 days in advance from the documents expiry date the Child, Family, Document name and Expiry Date
Upcoming Birthdays - Begins displaying 14 days in advance from the Children's Birthday occurring.



Bookings Tab

The Bookings Tab on the Dashboard screen provides you with information for the Service regarding Today's information.
You can filter using the drop-down menus selecting:
Providers
Centres
Rooms



The next section on the Bookings Tab displays:
Booked
Total number of Children booked in for the current day
Each of the Rooms the children are booked into
Note: You can hover over each item to view the numbers
Signed in
Total number of Children signed into the Service for the current day
Each of the Rooms the children are Signed into
Signed Out
Total number of Children signed out of the Service for the current day
Each of the Rooms the children are Signed out of
Absent
Total number of Children marked as Absent for the current day
Each of the Rooms the children are marked Absent for
Pending
Total number of Children booked in for the current day but not currently Signed In or Marked as Absent
Each of the Rooms the children are booked into but not confirmed for the current day
Weather Widget
Weather Notifications
Wind Information
Rain Radar
Sun Information
UV Ratings



The next section of the Dashboard - Bookings Tab displays:
Attendance Status Displays
ABS - Children marked as Absent for the current day
IN - Children signed into the Service for the current day
OUT - Children signed out of the Service for the current day
SCH- Children scheduled to attend the Service for the current day, currently not Signed in or marked as Absent
Note: This section also displays Child Name, Guardian 1's Name and Emergency phone number, Room the child is booked into, Fee and any Tags eg. Dietary, Medical conditions
Health Conditions
Breakdown of any Health Conditions for Children booked in for the current day
Note: Hover option displays total number of each noted Health Condition
Diet Requirements
Name of Child
Room the Child is booked into
Noted Dietary Requirements



Children by Rooms
Total number of Children booked into each room for the current day
Permanent Vacancies
Total number of permanent vacancies available per room per day for the selected dates
Weekly Vacancies
Total number of Vacancies across all rooms for the selected Week

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