Creating a CCSS Prior Period Adjustment

This article will assist you with managing a CCSS Prior Period Adjustment.

Overview

The CCSS Financial year lock, means you will be unable to make adjustments to attendance information in locked CCS periods, without having approval from CCS to submit the adjustments.

If your attendance information in Xap is different to the information that has been submitted to CCS, you will need to:

1. Obtain approval from CCSS by completing an Application to Submit, Vary or Withdraw Session Reports for a Previous Financial Year

2. Create a CCSS Prior Period Adjustment in the Xap program.

Creating a CCSS Prior Period Adjustment.

To create the Adjustment for the child:

1. Select the Settings screen
2. Select Booking Configurations

3. Select CCSS Prior Period Adjustments
4. Select the Green + add button

5. Child - Select the name of the Child the exemption is for
6. Week Start Date - Select the Monday of the week the child's bookings/attendances need to be corrected for.
7. Week End Date - Select the Sunday of the week the child's bookings/attendances need to be corrected for.
8. Open Until - Select the Date that you will be making the adjustments up until

9. Description - Add in a description for why the exemption is being created
10. Select Save

You will now be able to make the changes for the child as required.

Editing a CCSS Prior Period Adjustment

If the incorrect information has been created for the CCSS Prior Period Adjustment, this information can be edited to allow you to continue to make changes.

Items that can be edited:

• Week Start Date
• Week End Date
• Open Until
• Description

To edit this information.

1. Select the 3 dot menu next to the exemption that requires editing
2. Select Edit from the drop-down menu

3. Make the required changes
4. Select Save

Updated on: 06/12/2022