Discounts - State Funding FAQ's
Discounts - State Funding FAQ's
QLD
Question 1: Do I need to do anything different for QLD Free Kindergarten?
Answer: No, QLD Kindy will continue on as per the current process.
NSW
Question 1: Do I need to continue to add the NSW Government Fee Relief Payments as well as the Gap Discount?
Answer: No.
Question 2: How do I apply NSW Kindy Payments?
Answer: NSW Kindy payments will need to be applied via a Gap Discount - Rule or a Direct - Amount/Percentage.
see: State Funding Discount RulesOnce you have created the Gap Discounts for State Funding and applied them to the relevant children, the manual NSW Government Fee relief payments should no longer be added.
- Create Gap Discount for State Funding see: Gap Discount - State Funding
- Next Action
- If applied by Rule - no further actions
- If applied by Amount/Percentage - Directly add the discounts to selected children
Question 3: Do I still use the NSW Fee Relief Report with the Discount change?
Answer: Yes.
Question 4: How do I apply the NSW Surplus Kindy Payments?
Answer: This would be setup as an additional Gap Discount Configuration or Rule to be applied after the original Kindy payment has been applied.
This would further reduce the Gap for eligible bookings. This can be setup as a direct discount amount, or a rule depending on services preferences.
Question 5: How do I track the NSW Surplus Amount available?
Answer: Reports will be available via Xap Analytics, that will allow users to track Discounts applied, as well as Amount Available and amount Consumed for certain Discounts.
VIC
Question 1: How do I apply VIC Kindy Payments?
Answer: VIC Kindy payments will need to be applied via a Gap Discount - Rule or a Direct - Amount/Percentage.
see: State Funding Discount RulesOnce you have created the Gap Discounts for State Funding and applied them to the relevant children, the manual VIC Government Fee relief payments should no longer be added.
- Create Gap Discount for State Funding see: Gap Discount - State Funding
- Next Action
- If applied by Rule - no further actions
- If applied by Amount/Percentage - Directly add the discounts to selected children
Question 2: Do I still use the KIM Report with the Discount change?
Answer: Yes.
General State Funding FAQ's
Question 1: What type of Discount should I use for State Funding:
Answer: State Funding is a Gap (Prescribed) Discount type.
Question 2. What is the difference between a Rule and a Direct Discount?
Answer: Rules & Codes are set for Gap Discount types.
Rules vs Direct Discount
Type | Description | Rues |
|---|---|---|
Rules | Are a set of conditions (filters) that decide when a discount applies and will automatically be applied e.g. A rule that applies a discount to all bookings in a certain room or for a certain session. Rules are checked whenever bookings are created, edited or reassessed. | Only able to be applied to bookings from the date it is created or a future date. |
Direct Discounts - by Amount/Percentage | Are fixed discounts that you apply directly to selected bookings. Doesn't depend on conditions or rules. You decide when and where to apply them | Able to be backdated to a date prior to the created date. |
Question 3: If I create a Discount by Rule assigned against a Tag, and the tag is removed from a child. Will the Discount be removed?
Answer: No, the Discount will only be removed from the date the tag was deleted from the child.
Bookings prior to the tag removal date will only be affected if:
- A new booking is created for the prior period
- A prior period booking is edited
- If you manually run the Apply Discounts against the Tag
Question 4: If I create a Discount by Rule for a Kindy program with specific term dates, will it only apply during those dates?
Answer: Yes,
If a Kindy program is configured for multiple terms, the discounts will only apply for the period the Kindy program is active and running.
- Days
- Rooms
- Sessions
- Terms
Updated on: 17/11/2025
Thank you!