Articles on: Discounts

Fee Discount - Salary Sacrifice

From 7 July 2025, reporting of non-prescribed provider discounts in session reports will be voluntary. This includes third party payments and provider discounts that reduce CCS entitlement, including:

employer subsidies
enrolment incentives.

You must deduct any third-party contributions from the total session fee before applying the family’s CCS percentage. Reporting third-party payments and discounts in session reports is optional unless they are prescribed discounts.

To assist you further see: How to manage other third-party payments and discounts

Scenario: A family salary sacrifices part of their fees

Your service charges $100 for a session of care.

A family at your service has a CCS percentage of 85%. Normally, the family would receive $85 in CCS and pay a gap fee of $15 per session.

Description	Amount
Session/Fee Price	$100
Family CCS (85%)	$85
Gap fee	$15

The family salary sacrifices $15 per day to their childcare fees through their employer.

You must deduct $15 from the original session fee before reporting. This is because salary sacrificing is not a prescribed third-party payment. The new session fee, which you must report, is $85.

The family’s CCS and gap fee will then be recalculated against the new session fee.

Description	Amount
Original session of care fee	$100
Salary sacrifice amount	$15
Correct fee to report	$85
Family CCS (85%)	$72.25
Gap fee	$12.75

Recommended Actions

Create the Fee Discount
Directly apply the Discount to the Child/ren

Step 1: Create the Discount

Because families may choose different deduction amounts, it’s best to set up the discount as an Amount or Percentage. This gives you flexibility to apply it case by case as needed.

Note: You may choose to apply a child tag, to indicate these children are receiving a salary sacrifice discount for your financial reporting. see: Adding Tag's

Within the Settings screen select the Discount Setup icon

Select the green +Add button

Select the Centre name if you are in Enterprise mode
Add the name of the discount

Note: You may choose to create this PER Family, so you may choose to add their name to the Discount to reflect this.

Select Fee Discount
Select the Discount Category from the drop-down menu This is NOT Mandatory to select for a Fee Discount
If Employer Subsidy is selected add in the Employer Name
Add in the description (This will appear on your Family statements)
Choose Amount/Percentage application type
Set Bookings from date
Set Discount Type - $ or % (in this example it will be a $ discount)
Tick if you would like to vary the amount or leave unticked to lock it in as a template for the set $ or % amount
Select Save

Step 2: Apply the Discount

Search on the Family Summary and select the Bookings Tab.
Select Bulk Action
Select Apply Discounts from the drop-down menu

Select Fee Discount
Select Amount/Percentage
Select the appropriate discount template from the drop-down menu
Adjust the amount if applicable, note it will be greyed out if this is a locked % or $ template discount
Select Bookings From & To dates for the discount to be applied
Select Booking status eg. Approved, Cancelled etc.
Select the child/ren names to apply the discount too
Apply Additional Filters as required
Select Save

Discount displayed against Bookings

Bookings Screen

Individual Booking

Discount displayed against Statement

Statement Screen

Downloaded Statement

Summary page

Discount Breakdown page

To assist you further with managing discounts, see: Help Page - Managing Discounts in Xap.

Updated on: 10/12/2025

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