Articles on: Discounts

Fee Discount - Weekly Fee Discount

Providers can offer discounted rate for Families as a promotion to increase enrolments or for early bookings for e.g. Vacation Care.

Find out more about here Managing other third-party payments & discounts.

How the Fee Discount works:

Is a non-prescribed discount
Is applied before CCS calculation so will reduce a Families CCS payment
Will reduce a family’s CCS entitlement

You must deduct the contribution from the total session fee before you report the discount. The family’s CCS percentage will then be applied to the reduced session fee.

Scenario

Amy has enrolled her child Tracey to the Service.

CCS% of 60%, and normal Gap would be $100.00.

As this is a Fee Discount, you need to reduce the Total Session/Fee of $100.00 before reporting.

Before the Discount is applied CCS would be $60, and the Gap would be $40, after the Discount is applied the Fee reported will be $90, CCS paid will be $54 and new Gap $36.

Example calculation

Description	Amount
Total Fee - before discount	$100.00
Family CCS (60% of $100.00) - before discount	$60.00
Gap Fee before discount	$40.00
Welcome10% Discount code applied	$12.50
New Reported Fee	$90.00
New CCS (60% of $90.00) - after discount	$54.00
New Gap to be paid (based off of reduced fee)	$36.00

Creating a Fee Discount by Code (Non-Prescribed)

Select the Discount Setup icon from the Settings menu

Select the green +Add button

Select the Centre name

Add the name of the discount
Select Fee Discount
Select the Discount Category from the drop-down menu

Employer subsidy
Other third-party payments
Provider enrolment incentives
Other provider discounts

Add in the description (This will appear on your Family invoices & statements)
Choose Rules application type
Set Bookings from date
Select Discount Rule - Discount applied weekly against session count

Select Count no. of bookings by - Child
Select the Session/Fees to include, and set the 5-day criteria
Add the discount % or $ option, select the Session/Fees to be included in the discount
Select Apply discounts using the rule - Only if it offers the greatest benefit
Select Save

Read and Agree to the warning

Discounts screen will display the Type of Fee Discount & Category as well as how it will be applied.

Family Bookings screen view of discount

Viewing Bookings displays

Statement screen displays

Statement displays

For more information regarding Discounts within Xap see: Help Page - Managing Discounts within Xap

Updated on: 11/11/2025

Was this article helpful?

Thank you!