Articles on: Discounts

Fee Discounts (Non-Prescribed)

From Monday, 7 Jul 2025, the Department of Education outlines specific rules for managing third-party payments—contributions made by entities other than families—to help cover early childhood education and care (ECEC) fees.

These rules ensure compliance with Family Assistance Law and maintain the integrity of the Child Care Subsidy (CCS) system.

For further information see: Reporting other Third-Party Payments & Discounts

What is considered a Fee/Non-Prescribed Discount?

Non-prescribed discounts include:

provider loyalty discount or enrolment incentives for families
provider discounts for administration staff
fees paid by employers
fees paid by an Adult Migrant English Program service provider.
Are NOT mandatory to report

Rules vs Direct Discount

Type	Description
Rules	Are a set of conditions (filters) that decide when a discount applies and will automatically be applied e.g. A rule that applies a discount to all bookings in a certain room or for a certain session. Rules are checked whenever bookings are created, edited or reassessed.
Direct Discounts (Amount/Percentage or Code)	Are fixed discounts that you apply directly to selected bookings. Doesn't depend on conditions or rules, you decide when and where to apply them

Creating Fee Discounts (Non-Prescribed)

Note: Any currently applied Fee Discounts will continue after the Xap Discounts release and will not need to be recreated.

Select the Discount Setup icon from the Settings menu

Select the green +Add button

Select the Centre name

This example will be for Service Enrolment Discount

Add the name of the discount
Select Fee Discount
Select the Discount Category

Employer Subsidy
Other third-party payments
Provider enrolment incentives
Other provider discounts

Add in the description (This will appear on your Family invoices & statements)
Select Discount Method eg. Code
Set Bookings from date
Set Discount type - $ or % and add amount e.g. 10%
Add Discount Code
Validate Code

Select Save

Discounts screen will display the Type of Fee Discount & Category as well as how it will be applied.

For more information regarding Discounts within Xap see: Help Page - Managing Discounts within Xap

Updated on: 08/02/2026

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