NSW Government - BASC Voucher Reporting Tool

This article will assist you with the information required for the BASC - Reporting Tool to report the sessions used against the $500.00 Voucher.

Overview

The BASC Voucher Program is an exciting initiative, which offers families a $500 voucher per child to support the cost of accessing BASC services. see: Provider Information regarding the BASC - Voucher Program

Vouchers that you accept will be validated and reimbursed to your services by the NSW Government. The voucher is to be used to cover the cost of the parent gap fee under the Child Care Subsidy.

About the Voucher

Families with children aged 4 to 13 years that attend a Primary School in NSW can receive a $500 voucher per child to reduce the out-of-pocket costs of before and after school care.

This includes children who are starting Kindergarten in 2022.

Key Dates

• You can apply for a voucher from 28 February to 30 September 2022.
• Eligible before and after school care providers can register for the program from 9 February to 30 September 2022.
• Vouchers can be redeemed with a before and after school care provider from 28 February to 31 December 2022. Voucher credit can be used for services until 30 June 2023.

Once you have Registered for the Vouchers and been approved the BASC reporting tool including instructions will be sent to Services via Email.

You will be expected to maintain and uploading the spreadsheets, once per term.

This is a single service spreadsheet example, multi-service spreadsheets are available from the NSW Government for services who would like to use the BASC - Voucher option.

Step 1 - Getting Started Sheet

This sheet explains the process to claim the Vouchers

1. Add in your Provider Approval Number
2. Add in your Service Approval Number

BASC Voucher Compliance Reporting Sheet

Step 2 - Vouchers Sheet

1. Add in the Date the Voucher has been redeemed (once per child)
2. Add in the Child's Name
3. Add in their CRN (if available)
4. Add in their GAP fees for BSC (Daily GAP)
5. Add in their GAP fees for ASC (Daily GAP)
6. Add in their GAP fees for VAC (Daily GAP)
7. Recorded Sessions - Is an auto-populated field based on each entry made by the Service.
8. Voucher $ Available - Is an auto-populated field based on each voucher amount made by the Service to show remaining balance.
9. Voucher $ Spent - Is an auto-populated field based on each voucher amount added by the Service to show amount used.

BASC Voucher Compliance Reporting Sheet

Step 3 - Sessions Sheet

1. Child - Select the name of the child from the drop-down

2. Date - Select the Date of Attendance
3. Service - Select the Care Type eg. ASC
4. Voucher Use - Add in the dollar value of how much of the voucher is used against the reported session (The Service can report less than the GAP fee if required)
5. Service Parent GAP - Automatically populates the GAP from the vouchers Tab

6. Voucher $ Available - Automatically populates the remaining Voucher amount that can be used.

BASC Voucher Compliance Reporting Sheet

Step 4 - Parent GAP (not for reporting) Sheet

This sheet does not need to be populated, this is just a tool to assist providers with calculating this information if required.

This sheet allows you to:

1. Child - Select the name of the child
2. Before School Care Sessions - And select how many sessions they would like to attend, it will calculate GAP and Voucher amount
3. After School Care Sessions - And select how many sessions they would like to attend, it will calculate GAP and Voucher amount
4. Vacation Care Sessions - And select how many sessions they would like to attend, it will calculate GAP and Voucher amount
5. Parent GAP - Automatically calculates the GAP based on the information added into the Vouchers Sheet.
6. Voucher $ Available - Automatically calculates the GAP based on the information added into the Sessions Sheet or Parent GAP sheet

Updated on: 16/02/2022