QLD Kindergarten Funding - Correcting a previously submitted Acquittal or Forecast

Overview

In certain scenarios, and Acquittal/Forecast will be submitted incorrectly and will be rejected by QGrants. When this happens, QGrants will delete the record on their end and will require users to resubmit the Acquittal/Forecast.

A few examples of reasons why a Acquittal/Forecast could be incorrect include:

Incorrect number of programs submitted. Each Acquittal/Forecast should contain the same number of programs that have been approved by QGrants.
Acquittal does not contain all of the children submitted in the previous Forecast. QGrants requires that all children submitted in a Forecast are included in the subsequent Acquittal, even if the child did not attend.
Incorrect Program, Teacher or Child information.

Process

Step 1:

Contact QGrants and have them cancel the Forecast/Acquittal on their end,

Step 2: Query the status to change from submitted/processed to draft.

Select the 3-dot menu for the Forecast or Acquittal (status will be either submitted or processed)
Select Query from the drop-down menu.

Note: If the Acquittal/Forecast has not been deleted by QGrants, the status will not be updated to Draft.

Step 3: Delete the Acquittal/Forecast. This can only be done in Draft status

Select the 3-dot menu for the Forecast or Acquittal (status will be draft)
Select Delete

Select Yes

Step 4: Recreate the Forecast/Acquittal

Note: It is important to delete the rejected Draft status forecast/acquittal and restart. If the newly updated Draft status report is resubmitted this will include the same reference code that has been rejected. A NEW forecast/acquittal needs to be created to have a new reference code for QGrants.

Once you have recreated the Acquittal/Forecast correcting the incorrect data as per normal processes, then submit when ready.

Updated on: 22/05/2025

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