QLD Kindy for all - Creating a Forecast - CCS Services

QLD Kindy for all - Creating a Forecast CCS Services

Step 1 - Creating a Forecast

The Forecast is the first step for QLD Kindy funding, once a Forecast is submitted, you will need to query this back to populate the Forecast Results information.

To create a Forecast for QLD Kindergarten funding.

Select the Bookings & Attendances screen
Select the Kindy Funding tab
Select the Forecast Tab

Select the green + add button

Select the Centre name to create the program for (The centre name will automatically be displayed if you are in single centre view)
Select the Program name
Select the Forecast year from the drop-down
Select the Forecast period
A Description can be added if required
Tick Copy child details from previous acquittal
Select Save

Step 2 - Viewing the Forecast

This step allows you to:

View the Forecast to allow corrections
Add any further programs for this Centre and Forecast period

Select the 3 dot menu next to the forecast to view
Select View from the drop-down menu

The Forecast Summary screen will display:

Program Names

Additional programs can be added at this stage

Known Enrolments

Displays how many children are linked to the selected program

Teacher Details

To ensure your Teacher information is correct:

Select the Arrow.

The Teacher Details section will display :

Teacher/s linked to the Kindy Program for the forecast period
Their Qualification

Note: At least 1 of the teachers is required to be set to Fully Qualified, it is recommended all Teachers have a Qualification set. If the Teacher information is incorrect. Delete the Forecast, add in the correct teacher information and then re-create the Forecast.![](https://storage.crisp.chat/users/helpdesk/website/5dcba586b1ba9400/image_1q65lh1.png)

Program Days of Operation

The Forecast Summary will display the mandatory fields that will need to be completed to allow the forecast to be successfully submitted.

a) Child name linked to the program for Acquittal

b) Child DOB

c) Is the child repeating Kindy

d) Non English Speaking indicator

e) Disability indicator

f) FNP - First Nations People indicator

g) KFS eligible indicator

h) HCC - Health Care Card indicator

i) Department of Veterans Affair indicator

j) Formal Protection indicator

k) Visa eligibility indicator

l) Multiple birth indicator

m) Kinship care indicator

n) Gender

o) Child Address indicator

p) Status - Displays either

Complete - Forecast for this child is ready to be submitted
Incomplete - Forecast for this child will not submit due to incomplete fields

If any of the Mandatory fields are incomplete will need to be added to allow the forecast to be submitted.

4. Child Enrolled Hours

To view the hours a child is enrolled in the program, you can expand the child section. Confirm enrolled hours are correct prior to completing any other information. If the child enrolled hours are incorrect, the child needs to be removed, enrolment/bookings corrected and then the child can be re-added to the Forecast.

a) Week Start - Displays the first week in the quarter the child is enrolled in the Kindy program'

b) Displays the day of the week the child is booked into the kindy program

c) Enrolled hours - Displays the total amount of hours the child's session runs for linked to their booking

d) CCS Hrs - Displays the total amount of the child's subsidised hours per day

e) Free Kindy ($) - Displays the total free kindy credit being applied to each day

f) Total fee - Displays the total daily fee the service charges for the child's booking

Step 3 - Adding in missing Forecast information

There are mandatory questions that need to be populated for the forecast, some of this may have already been captured via the Child's Enrolment form.

Note: The Address details of the child will need to be added directly onto the child details of the Family. see: Adding Child Address Information If there are only a few children with a missing address you can Delete the child from the forecast and then re-add them once you have updated the Child address details. If there are multiple children missing address details, best practice is to delete the forecast, add in the missing addresses and re-create the forecast.

If you delete the forecast it will delete any data that has been added previously on the forecast summary eg. VISA flagging, this information will need to be manually re-entered for each child.

Select the 3 dot menu next to the child with the missing details
Select Edit from the drop-down menu

Ensure gender is selected

Note: Does not update on the child details/enrolment form this only updates on the forecast summary form.

Select Yes or No to these fields
Add VISA Types if applicable
Select Save

The* indicates the Questions that are mandatory to complete, if any of these questions are not answered the forecast will not be able to be submitted.

Step 4 - Adding in additional registered programs

From the Forecast Summary screen

Select the + Programbutton

Select the Program name from the drop-down
Tick if you would like to copy child details across from a previous acquittal
Select Save

Repeat the process to add any other additional registered programs into the forecast.

Step 5 - Adding in additional Children to the Forecast

There may be additional children that you would like to add onto the forecast.

Select the + Child button

Select either:

Selected Children - Displays all children booked into the Service
Based on the Booking - Allows you to apply filters on eg. Room, Booking dates etc to display the refined list of children to select from

Select Save

Step 6 - Verifying the Forecast

Once all the details have been updated or corrected by viewing the forecast, it will be a draft status and is ready to verify.

The Verify option allows you to do a final check to ensure all mandatory information has been added before the final step of submitting the forecast

If the Verification is successful with all errors resolved the pop-up will display Verification successful

The forecast can also be verified via the Forecast Summary screen.

Select the 3 dot icon next to the forecast
Select Verify from the drop-down menu

Step 7 - Submitting the Forecast

The final step is submitting your forecast.

Submitting a forecast is final. Once submitted, there is no course through the software to make changes and you will need to contact QGrants for assistance. Please be sure to always verify the forecast first, and only submit once you are sure the data is correct.

To submit the Forecast:

Select the 3 dot icon next to the forecast
Select Submit from the drop-down menu

The Forecast status will update to display as submitted

Updated on: 04/02/2026

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