QLD Kindy for all - Roll over applications

This article will provide you with the information required to opt in to the Kindy for all for QLD services.

If you are an approved long day care kindergarten program providers, you will need to roll-over your application and enter into a new agreement with the department in QGrants at the beginning of each calendar year to continue to receive kindergarten subsidies.

Accessing QGrants and getting started

Step 1: Log into QGrants using the login email and password: https://qgrants.osr.qld.gov.au/portal.

Step 2: At the welcome screen select the Applications tab and click on New Application.

Step 3: Click on the Free Kindy Long Day Care 2024 grant program from the pop-up box. Click on OK to continue. Note: You may need to scroll down to be able to click on the correct grant program.

Lodging an Annual Roll-Over application

To lodge a KPP Annual Roll-Over application, you must complete all the steps of the application process.

Step 1 - Accounts

First you must select the Applicant from the drop-down menu. The applicant is your Approved Provider (Organisation/Legal Entity) name.

• Select a Contact Person for the application from the drop-down menu.
• Select the name of the Long Day Care service from the Beneficiary drop down menu.

If you are unable to find the Applicant Name, the Contact Person or the Beneficiary Name, you will need to exit the application and ensure that you are linked to the correct accounts on the Accounts tab. If you are not linked to the accounts, you will not be able to submit a roll-over application for the service.

• Click Next to continue.

Step 2 - Service check

• Check the Applicant, Service (Beneficiary) accounts and the Kindy Funding Reference Number (KFR) are correct.
• From the drop down menu next to ‘Are these details correct?’ select ‘Yes’ or ‘No’.

• Click Next to continue.

Step 3 - Teacher Details

• List the name of each early childhood teacher currently employed to deliver the kindergarten program.

The teacher delivering the kindergarten program must have an approved early childhood teaching qualification under the National Law or an exceptional circumstance approval for a ‘working towards’ teacher from the Department.

Services are responsible for assessing their teacher/s' qualifications and ensuring these qualifications meet the requirements of the National Law. For more information refer to the Before you start section.

• Click Next to continue.

Step 4 - Insurance and Program details

Insurance Coverage

You must provide the Department with the details of your current public liability insurance (This can be obtained from your Insurance Certificate of Currency).

To be eligible for KPP status, you must have at least $10 million of public liability insurance for the specific service address that covers the full calendar year.

Program Information

You must provide the number of kindergarten programs you will be running in the current calendar year. You are not locked into this number. If you wish to increase or decrease the number of programs, please email kindyfunding@qed.qld.gov.au to update this information on your agreement.

Program Identification and Fees

You must provide the following details;

• name/s of your program/s. These names MUST match the name in your CCMS.

• Published daily room rate before all subsidies such as Child Care Subsidy (CCS), Additional Child Care Subsidy (ACCS) and Queensland Government subsidies are applied.

• the number of weeks you intend to deliver your kindergarten program/s. Services can claim up to a maximum of 40 weeks of QKF subsidies within a calendar year.

• Click Next to continue.

Step 5 - Long Day Care Funding Schedule and Terms

You must review the Long Day Care Funding and Service Details and Long Day Care Standard Terms by clicking on each link.

These documents set out the Long Day Care Funding and Service Details and the Long Day Care Standard Terms.

By selecting Yes from the drop-down menus below you accept, and are bound by, the terms outlined in the documents.

• Click Next to continue.

Step 6 - Bank Details

The Bank Details screen provides you with an opportunity to ensure the correct bank account details are attached to your agreement. You must select the correct bank account for funding to be deposited into.

If the bank account/s listed are incorrect, you can add another bank account by clicking on Create new bank account and then selecting the new account.

Future quarterly forecast and acquittal claims will be prepopulated with the banking information submitted at this stage. This information can be updated if required.

If the organisation has more than one bank account, multiple bank account details can be entered. However, only one bank account can be selected for a quarterly payment.

• Click Next to continue.

Step 7 - Declaration

On the Declaration screen you must review the Department of Education Terms and Conditions, the Queensland Kindergarten Funding Long Day Care Terms and Conditions and the Queensland Kindergarten Funding Essentials by clicking on the links provided.

These documents will open in separate windows.

By clicking on the checkboxes, you are indicating:

• You have read both terms and conditions and you agree to comply with these terms and conditions

• You have read the Funding Essentials

• The information supplied in this application is true and correct.

You are required to agree to these terms and conditions and Funding Essentials at this point of the application and during each subsequent QGrants claims process.

• Click Next to continue.

Step 8 - Summary

This screen summarises all details as submitted in the application. Check the application details are correct before proceeding.

To review or clarify any information entered during this application process, prior to submitting it, click on the Back navigation button.

Once the application has been finalised it can be submitted by clicking on the Submit button.

You will then navigate to the summary report.

You can print a hard copy of the summary report by clicking on … and selecting Print or you can download a copy by clicking on the link.

Click on Exit to return to the QGrants home page.

Once the summary report is generated, the application will be received by the Department for assessment. Following this assessment process, you will be notified of the outcome of the application.

You are able to view your application at any time by selecting the Applications tab and clicking the Application number link. To view the Summary page click View link.

Updated on: 09/01/2024