Bookings & Attendance - Rolls Screen
Managing the Rolls Screen
This article will allow you to view and manage your Service's roll information.
Overview
The rolls screen in the Xap Web portal allows you to see an overview of the roll information for children at your service across the selected week.
Viewing the Rolls screen
- Select the Bookings and Attendances screen
- Select the Rolls Tab on the top left-hand side
The Rolls screen will display:
- Filter by Centre
- Filter by Week Start Date
- Search
- Today's attendance information
Heading | Description |
|---|---|
Pending | Total pending children booked for the current day but not signed in or absent |
Signed In | Total number of children signed in for the current day |
Signed Out | Total number of children signed out for the current day |
Absent | Total number of children marked as Absent for the current day |
Number | Description |
|---|---|
5 | CCS week identifier |
6 | Room name |
7 | Age Group of Room/Roll in months |
8 | Total weekly capacity of each room |
9 | Bookings per day / total room capacity |
10 | Total weekly capacity for the service |
11 | Total daily capacity for the service - includes in red indicating how many absences have been recorded |
12 | View roll by - Daily or Weekly view |
13 | Sort roll by - either Name or Age |
14 | Booking Status - Approved, Pending (casual or recurring booking pattern pending approval by service) |
15 | Sort roll by - sign in or sign out status |
Rolls Screen Reports
To view the available reports on the Rolls screen.
- Select the Download icon
The report options are:
Report Name | Description |
|---|---|
Weekly Schedule | Provides you with the weekly bookings for the selected child, service or room |
Attendance Sheet | Provides you with the weekly bookings for the selected child, service or room |
Health & Additional Needs | Provides you with children with flagged health and additional needs |
Doctors Information | Provides you with doctor information for the selected room or service |
Emergency Contacts | Provides you with the Emergency Contact details for the selected room or service |
Guardian Consents | Provides you with the guardian authorisations for the selected room or service |
Excursion Authorisation | Provides you with an Excursion Authorisation format for Guardians/Nominees to sign for compliance. |
Marking Sessions from the Rolls screen
You are able to sign a child in/out or absent via the Rolls screen
- Select the Day and the Room
- Select Sign in to sign the selected child into the Service
- OR select Absent if the child is Absent for the selected day
Updated on: 12/05/2026
Thank you!