Articles on: Booking, Attendance & Session reports

Editing/Removing a child from a Bus or Excursion List

Bus & Excursion Lists allow you to create a paper-based sign in and out option to manage your services drop-off and pick-up times for children at your service.

The Bus lists option isn't necessarily for actual bus trips, this can be walking excursions or walking children to or from school to your service.

The Bus list option allows you to capture the transit times, without having the children physically signed in or out of your Services care.

Routes could include:

Before School Care Service to School
After School Care School to Service
Home Pickup to Service
Service to Home Drop-Off
Walking Excursion to and from the Service
Vacation care excursions

There are 2 options when creating the Bus List

Manual Add option
Auto- Add option

Auto-Add to Bus list option

This option is recommended for OSHC Services, as it will automatically add or remove the children based on the Session/Fee they are linked to.

if:

They are no longer booked in that room the route is linked to
Under that session/fee linked to the Route
Or their bookings have ended or changed
A Casual Day is added

Note: If a child is marked absent, they will display Absent on the Report.

You will only need to edit or remove children from a Route if it has been setup for Manual Add.

This is the option that allows you to select the children for the required days to link to the Route.

See below:

Manual Add option
Auto- Add option

To assist you further with the Route setup see: Creating Bus Routes

Viewing the Bus & Excursion Lists

To view the Bus & Excursion Lists

Select the Bookings & Attendances Screen
Select the Bus & Excursions List Tab

Select the Buses Tab

Select the Route the child is to be removed from
Select the Date
Select Search

Editing the Days the child is booked onto the Route

Once the required Route and Date has been applied:

Select the 3 dot menu next to the name of the child.
Select Edit from the drop down menu

Unselect the days they are no longer to be on the Route or Select the new days to add the child to the route

4 Select Save

Note: This will change the history of the child's booking onto the Route. If you would like to keep the history and only make a change from a new Date, follow the step below to remove a child permanently from a route. You can then manually add them back onto the Route if they are changing Days.

Removing a child permanently from a Route

If the child is no longer to be booked onto the Route, you can end their booking in the Route.

Apply the same filters as Editing a Route, then once the required Route and Date has been applied:

Select the 3 dot menu next to the name of the child.
Select Edit from the drop-down menu

Add in the End Date they are no longer to be on the Route

4 Select Save

###Changing a child's destination

A child's destination may change for example if they change schools, or locations within the same school eg. Prep to Grade 1.

To change the child's destination withoutchanging their history:

From the Buses Tab, select the 3 dotmenu next to the name of the child.
Select Edit from the drop-down menu

Set the End date for the Sunday of the week they will no longer be dropped off/collected from that destination
Select Save

The child will display as No Destination for the next Monday on the buses tab.

Select the name of the Child
Select Bulk Action
Select Assign Destination

Set the new Destination
Select Save

To assist you further with managing Bus & Excursion lists see: Help Page - Bus & Excursions Lists

Updated on: 09/04/2025

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