Articles on: Medication & Incidents

Medications - Service Recording Medications

This article will assist you with viewing and recording medications for Children at your Service.

Overview

The Medications & Incidents Screen allows you to:

Note Medications that have been administered to the Children
Record Guardian Authorisation signatures
Send Notifications of administered medications to Guardians
View Prior Medication forms
Create Injury Incident/Traumas & Illness Records
Record, Guardian, Staff & Witness signatures

Recording a Medication to be Administered

Select the Medication & Incident Screen
Select the Medications Tab
Select the Green + Add button

If you are in Enterprise (Pink Banner) mode, select the Service name. If you are in Centre Mode your Service name will automatically be displayed.
Select the name of the child from the drop-down.
Select the Medication Type

Prescribed - You will be prompted to upload a copy of the script (mandatory field)
Non-Prescribed - eg. Panadol

If Prescribed upload the attachment
For both Prescribed and Non-Prescribed add in the Medication name
Add in the Medication Expiry

Add in the Dosage eg. 0.5ml
Add in Mode of Medication

Inhalation (breathed in through mouth or nose) eg Asthma Puffer
Injection (Injected into Vein)
Nasal (given into the nose by Spray or Pump)
Opthalmic (given into the eye by drops, gel or ointment)

Add in Dosage Time
Add Dose Time- This allows you to add in multiple times for the medication to be administered eg. 8:30am , 12:30pm, 4.30pm

Repeat options

Never - Select the Date the medication is to be administered

Daily - Will display as a required medication each day the child is booked to attend.

Select the Start and End Dates for the period the medication is to be administered for.

Note: This will only display as a required medication for the days the child is booked into attend the Service.

Custom - Allows you to select required Dates.

Select Add Date to add in the required dates to administer the medication.

Other Details

This section allows you to add in.

Last Administered By
Last Administered Date
Notes

Guardian Authorisation

This section allows you to add in:

Authorise Now - Guardian is authorising and signing the Medication information at the time it's being created.

Note: The Send Notification to Guardian can be selected if you would like to send the notification for future reference.

Request Authorisation

Select the Authoriser - Guardians linked to child. They will then be able to Authorise the Medication via the WEB Portal for Guardians & Cares and also via the Smile APP.

Note: Once the Guardian has authorised the medication, you will receive a Medication Authorisation notification.

Select Save

The administered Medication will display on the screen as below.

Noting Administered Medication

Once Medication has been noted to be administered by the Service or by the Guardian, the Administer option will display.

Once the medicine has been administered to the child.

Select the Administer button under Action/Status

Select Administer
Add in the Administered Time
Administered by - Select the Staff member who administered the medication
Signature - Staff member can sign they administered the medication

Witness - Select the Staff Member who witnessed the medication being administered
Signature - Staff witness can sign they witnessed the medication being administered
Notes can be added if required
**Send Notification to Guardian **- Tick if you would like to notify the Guardian of the administered medication
Select Save

Medication screen will be updated to show the medicine has been administered.

To assist you further with managing Medication & Incidents see the Help Page - Medication & Incidents.

Updated on: 20/10/2021

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