Articles on: Booking, Attendance & Session reports

State (Kindy) Funding - Kindy Program User Permissions

This article will assist you with managing User Permissions to access the Kindy Funding screen.

Note: With the changes for QLD Kindergarten forecasting and acquittal processes using a software you will need to create Kindy Programs within Xap to manage this information see: Creating a Kindy Subsidy program

Overview

The Kindy or State based funding screen allows you to:

Create and Manage Kindy Programs
Set Program Availability dates
Link the Kindy Subsidy to Rooms/ Days and Fees
Flag SEIFA Rating
Add in Teacher Details
Report on children who meet the Kindy Subsidy criteria
Apply Kindy Credits

To allow your Staff to access this screen you will need to enable the User Permissions and Access.

User Permissions

The 3 default User Roles will automatically have the settings selected. The default User Roles are:

Organisation Admin
Provider Admin
Centre Admin

To assign the permission to Custom User Role Groups.

Select the Settings screen from the left-hand menu.

Select the Manage Roles icon

Select the 3-dot menu next to the User Role name
Select Edit

Scroll to the Bookings & Attendances Management section of the User Permissions.

Tick the **Kindy Funding **permission either:

Read Only or
Read/Write

Select Save

To assist you further with managing Kindy/State Funding see: Help Page - Managing State (Kindy) Funding

Updated on: 17/11/2025

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