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Web Portal for Guardian & Carers - Requesting Medication to be Administered

Web Portal for Guardian & Carers - Requesting Medication to be Administered


This article will assist you with requesting Medication to be administered by the Service for your child.


Overview


The Web Portal for Guardians & Carers will allow you to send through a request for Medication to be administered to your child by the Service.


Requesting Medication


  1. Select the Medication & Illness screen from the left hand menu



  1. Select the Medications Tab
  2. Select the Green + Add button



  1. Select the name of your child from the drop-down.
  2. Select the Medication Type
  • Prescribed - You will be prompted to upload a copy of the script (mandatory field)
  • Non-Prescribed - eg. Panadol
  1. If Prescribed upload the attachment
  2. For both Prescribed and Non-Prescribed add in the Medication name
  3. Add in the Medication Expiry



  1. Add in the Dosage eg. 0.5ml
  2. Add in Mode of Medication
  • Inhalation (breathed in through mouth or nose) eg Asthma puffer
  • Injection (Injected into vein)
  • Nasal (given into the nose by spray or pump)
  • Opthalmic (given into the eye by drops, gel or ointment)
  1. Add in Dosage Time
  2. Add Dose Time- This allows you to add in multiple times for the medication to be administered eg. 8:30am, 12:30pm, 4.30pm
  3. Repeat options
  • Never - Select the Date the medication is to be administered
  • Daily - Will display as a required medication each day the child is booked to attend.
  • Select the Start and End Dates for the period the medication is to be administered for.


Note: This will only display as a required medication for the days the child is booked into attend the Service.



Other Details


This section allows you to view:


  1. Last Administered By - Staff members name
  2. Last Administered Date - Date medication was administered
  3. Notes - Notes from the Service or notes you may like to add in to tell the Service.
  4. Do you wish to notify a specific staff member?
  • No - This will be a general notification to all staff at the Service
  • Yes - Allows you to select the staff members to be notified of the required medication


  1. Guardian Authorisation - This section allows you to:
  • Select the Guardian name for your Child who is completing the Medication request.
  • Sign the Medication request
  1. Select Save



The Service will receive a notification regarding the medication request.


You will be able to view the Medication statuses:


  • Pending - Medication hasn't been administered by the Service
  • Administered - The Medication has been administered by the Service
  • Not Administered - The Medication has not been administered by the Service



To assist you further with this process see the Video link: Requesting Medication to be Administered.

Updated on: 14/02/2024

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