Articles on: Booking, Attendance & Session reports

Creating and Managing Bus & Excursion Lists

Overview

The Bus & Excursion lists module, allows you to create a list of children and include Sign in/out options for a paper-based attendance sheet.

Bus & Excursion Lists will either be automatically populated from a Route or children will need to be manually added onto the List depending on the settings.

See: Creating Routes

Viewing Lists

To view a List

Select the Bookings & Attendance Screen
Select the Bus & Excursions List Tab

Select the Buses Tab
Select the Bus List to manage

Note: you will need to select the Service name if in Enterprise View (Pink Banner)

Select the Date to manage

Note: Only the Routes created for this Service will be displayed

Auto-Populate Bus Route Management

If the Route has been created with the Add any child option selected, this option means it will automatically include any children that are linked to the selected Session/s with recurring weekly or fortnightly patterns. It will also automatically include any Casual days that are added.

When the Route is first created you will need to Assign the child/ren to their destination.

Select the Route eg. Before School

All Children who are booked under the selected Sessions will be displayed, however their Destination hasn't been selected.

Select the Date
Select the child/ren
Select Bulk Action
Select Assign Destination

Note: If a destination is not assigned for all children on the route then you will not be able to print the report.

Select the "School" for the selected child/ren
Select Save

Repeat the process of assigning the destination for the other child/ren.

Manually Populate Bus Route Management

If the Route has been created with the Add Child to bus based on their pattern option.

This option will allow the Service to manually add the Child onto the Bus list as required.

To add children to the Route.

Select the Buses Tab
Select the Green + Add button

In this example, we are selecting a Home Pick-up to Service Route

Select the Route
Select the Child/ren
Select Start Date
Select Save

Manual Populate Bus Route - Advanced Filter

Select the Buses Tab
Select the Green + Add button

Select the Route
Select Advance Search
Select Booking From Date
Select Booking To Date
Filter on Room (if required)
Filter on Sessions (if required)
Filter on Tags (if required)
Select Search

Printing a Bus List

To print a Bus List:

Select the Buses Tab
Select the Bulk Action button
Select Print Bus List

Select the Centre if you are in Enterprise view
Select the Route
Select the Date
Select if you would like the display address on the report as well
Select Download

The report will display similar to below:

To assist you further with this process see: Help Page - Managing Bus Lists

If you receive the error of There are children without destination. Please add destination for these children. As below image displays.

You will need to follow the step above of How to assign a destination.

Updated on: 09/04/2025

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