How to Add a New Activity for Children

How to Add a New Activity for Children (Web Portal)

You can review, approve, edit, delete or create daily activities on the Xap Web Portal. You can also add activities for previous dates!

Add Daily Activities (for the current or past dates):

Step 1: Select the activities screen from left-hand side menu.

Step 2: Select the green + icon to add an activity.

Step 3: Select the Centre name if you are in multi-centre view ****

Step 4: Select the activity type

Note: This will be individual per Service for what has been created and enabled via your settings.

Step 5: Select the **child/ren ** involved in the activity.

Step 6: Select next

Step 7: Upload any photos/videos as required.

Step 8: Select next

Step 9: Complete any required information

Note: This will be individual per Service for what has been created and enabled via your settings.

Step 10: Select next

Step 11: Set Activity Time

Step 12: Preferences

Only visible to Staff - If ticked will not be visible to Guardians
Make this a group post - If ticked will create 1 post visible to all Guardians of children selected against the Activity, including their names. If not ticked will create an individual post per child selected in the Activity

Step 13: Save as a draft or post.

Draft - Can be changed to post later, as it's still being worked on
Post - Will post directly to Guardians or will be visible to services only if the only visible to staff option has been selected.

Review Daily Activities:

If you would like to review activities before posting it to the families, you can ask your staff to save the activities as a draft to review before posting.

Step 1: Go to activities > draft activities. You can scroll through the activity feed.

You will see the activity feed of the drafted children's activities. To view published activities, click the link at the top of the page.

Activities that need approval should be saved as draft.

You can create activities by selecting the green plus button in the top right-hand corner.

You can search all of the daily activities for a individual by selecting that child's name.

Filtering Activities

Filter the search for previous days, specific rooms, tags, or activities, individual children, or activities waiting for approval (drafts) using the filter icon.

For more information, please browse our support documents or alternatively contact our support team.

Updated on: 14/03/2024

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