Medication & Incident Settings

This article will assist you with managing the settings for Medication & Incident reporting.

Overview

The Medications & Incidents Screen allows you to:

• Note Medications that have been administered to the Children
• Record Guardian Authorisation signatures
• Send Notifications of administered medications to Guardians
• View Prior Medication forms
• Create Injury Incident/Traumas & Illness Records
• Record, Guardian, Staff & Witness signatures

User Permissions

The 3 default User Roles will automatically have the settings selected. The default User Roles are:

• Organisation Admin
• Provider Admin
• Centre Admin

To assign the permission to Custom User Role Groups.

1. Select the Settings screen from the left hand menu.

2. Select the Manage Roles icon

3. Select the 3 dot menu next to the User Role name
4. Select Edit

Scroll to the bottom of the User Permissions.

3 new User Permissions

1. Guardian Portal Settings

Allows the User to Manage the settings for the Guardian portal, this includes:

• Disabling/Enabling the Medication Screen from the Portal
• Disabling/Enabling the Incident Report Screen from the Portal

2. Medication

Allows the User to:

• Create and manage Medication requests.
• Authorise administered Medications.
• View Medications to be administered/that have been administered.

3. Incident

Allows the User to:

• Create and manage Incident Reports.
• View Incident Reports.

4. Select Save

Select Save once the required permissions have been selected for the User Role Group.

Guardian Portal Settings

To manage the Guardian portal settings for Medication & Incidents.

Within the Settings screen:

1. Select the Guardian Portal Settings Icon

If you are a multi-centre Organisation you can choose to manage this by:

2. Select Edit next to Guardian Portal Settings

You can choose to manage these settings at:

• Organisation Level - Same settings for all Services linked to the Organisation
• Provider Level - Same settings for all Services linked to a Provider
• Centre Level - Settings enabled per Service

3. Disable Medication Requests feature

If this options is NOT Selected, the families will be able to:

• View the Medication Tab via the Web Portal.
• Send Medication requests to the Service.
• Authorise medications that have been administered to their child/ren by the Service.

4. Disable Incident Records feature

If this options is NOT Selected, the families will be able to:

• View the Incident Reports Tab via the Web Portal.
• View Incident Reports for their Child from the Service.
• Authorise completed Incident Reports that have been posted for their child/ren by the Service.

5. Select Save to save the new settings.

Updated on: 20/10/2021