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Financial Transactions (by Payment Account) Report

When would I use this report?

The **Financial Transactions by Payment Account **report helps you view the opening balance and all associated transactions for each payment account within your selected date range.

This report provides a comprehensive record of all original financial activity—both credits and debits—per payment account, allowing you to track and review unaltered transaction details with clarity and confidence.

All reports are available via the Xap Analytics screen. For full details on managing and filtering reports via Xap Analytics see: Xap Analytics screen overview.

What will this report show?

Section 1: Filters

Heading	Description
Centre	Filter by centre/s to view transaction details for.
Transaction Date Range	Date range to view transaction details for.
Balance as of	Payment account balance as of date.

Section 2: Summary

Heading	Description
Opening Balance	Total opening balance for selected, centres, payment accounts, transaction types.
Total Debits	Total debt balance for selected, centres, payment accounts, transaction types.
Total Credits	Total credit balance for selected, centres, payment accounts, transaction types.
Closing Balance	Total closing balance for selected, centres, payment accounts, transaction types.

Section 3: Report Details

Important columns to note:

Heading	Description
Date	Date transaction was added into Xap or generated by Xap.
Transaction Date	Date transaction was created for, e.g. 5/6/26 Eftpos transaction added (Date), backdated to 3/6/26 (Transaction Date).
Description	Description per transaction type eg. Opening balance, Booking fee, Invoice, Payment etc.
Closing Balance	Total closing balance for selected, centres, payment accounts, transaction types.
Credit	Displays any credit transactions per payment account.
Debit	Displays any credit transactions per payment account.
Transaction Category	Displays the name of the Transaction that has been added per payment account eg. Booking Fee, Direct Deposit, CCS Rebate, Gap Fee Discount etc.
Ledger Account	Type of transaction eg. Revenue, Payment, Opening Balance etc.
Sessions	Session name of the transactions per child/per payment account linked to the revenue ledger.
Rooms	Room/s the transactions for booking fees, fee discounts are linked to.
Is GST Free	True or False if the Transaction is GST Fee or Inclusive.
Tenant Code	ID code per transaction type.

Updated on: 14/06/2026

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