Connect App - Creating a Head Count

This article will assist you with the process of creating a Head Count using the Xap Connect App.

Overview

The Connect App allows you to create Head Counts and Activities as an Educator. These Head Counts will then be visible in the main XAP program for reporting purposes.

Creating a Head Count

To create the head count:

Log into the Connect App using your email address and password

From the Dashboard screen select the New Activity icon

Select the option of Head Count

Select the Circle option on the top left-hand side
Select the names of the child/ren to be included on this head count
Select Done on the top right-hand side

Note: Filters can be used to refine the listed children eg. Rooms or Tags

You can view or adjust the names of the children included on the head count if required
Complete any custom fields (if they have been created)

To assist you with creating custom fields in a head count see: Creating a Custom Activity & Fields

Select if the head count will be only visible to staff (recommended)
Select if you would like to make this a Group Post (recommended)

Note: Visible to Staff - Guardians unable to view, Group Post - Creates 1 report with all selected children included on the same head count

Select Post

Note: You can select Draft, if you are still working on the report.

Viewing the Head Count via the Connect App

To view the Head Count that has been created:

Select the View Activities icon at the bottom of the screen

Select the Published option at the top of the screen.

Note: If the head count was set to Draft then it will be visible on the draft screen.

Filters can be used to refine the head counts including:

Date
Room
Children
Educator

The published head count information will display including:

Date
Time
Any custom fields that have been added
Total number of children included in the head count

Viewing the children included on the selected head count

To view the children included in the head count:

Select the coloured letters on the bottom left of the head count

The included children will display
Select the back arrow to exit the screen

To assist you further with this process, you can view the Xap University - How to create a Head Count via the Connect App or the full video Creating and Managing Head Counts via Xap Connect App

Updated on: 15/02/2024

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